Payroll Specialist - King of Prussia PA King of Prussia, PA (http://maps.google.com/maps?q=485+DEVON+PARK+DRIVE+King+of+Prussia+PA+USA+19087) ApplyDescriptionWe're on the lookout for a dynamic and experienced Payroll Specialist to join our team. As a key member, you'll collaborate with the Payroll Administrator to manage and process bi-weekly and off-cycle payroll for 1000+ employees across multiple states and organizations. Accuracy, timeliness, and compliance are paramount in this role. If you're a payroll expert with exceptional customer service skills and a knack for problem-solving, we want to hear from you!About UsSince 2004, HBC Management Services has been hiring talented people, giving them big challenges, and providing the right resources to help them succeed. We believe people matter most and have always been at the heart of our business. When you feel like you belong, work is no longer work – it's personal. We believe better employees lead to better companies. Workplaces and cultures that care will build the future, so join us as we change the future and transform your career!HBC Management Services, Inc. is a respected professional services firm specializing in providing top-notch support to federal government and military clients. With a robust network in the Department of Defense, Homeland Security, and the commercial services industry nationwide, we've earned a reputation for excellence.Position OverviewWe are currently seeking a dynamic, highly motivated, and experienced individual for the position of Payroll Specialist. The Payroll Specialist will assist the Payroll Administrator in managing and processing bi-weekly and off-cycle payroll for 1000+ employees for a workforce that is multi- state, multiple organizations. Ensures payroll is processed timely, accurately, and in compliance with all Federal & State and local tax laws, company policies and collective bargaining agreements. Lastly, this payroll superstar must have excellent customer service and communication skills, problem-solving abilities, be team oriented and be flexible to thrive in our fast-paced, growing environment.DutiesPayroll Processing
Utilize Paylocity’s payroll and time and labor systems to ensure timely and accurate processing of all payroll transactions including salaries, benefits, garnishments, taxes, and other deductions for multiple company profiles
Maintain accurate payroll records related to garnishments, tax levies and bankruptcy cases
Reconciles and transmits payment of union dues, union health & welfare, and union pension to corresponding union locals, as required
Conducts Data & Retro analysis.
Compliance
Ensure compliance with company policies and procedures, collective bargaining agreements, and contract requirements
Apply working knowledge of IRS, DOL FLSA, SCA Compensation and fringe benefit programs to ensure adherence and compliance.
Quality Control/ Audits
Review and validate payroll reports for accuracy, investigating and resolving any discrepancies
Perform regular reviews/audits to confirm accurate employee records, including personal information, payroll codes, tax withholdings, direct deposit details, taxable benefits, and other relevant data.
Timekeeping systems
Ensures all employees are assigned to the correct payroll policies
Reviews, edits, and approves timesheets
Assists with timeclock issues.
Customer Service
Provides excellent customer service in working with managers / employees to proactively resolve potential pay, timekeeping issues and/ or timecard discrepancies
Respond to employee inquiries regarding payroll issues and resolve discrepancies consistent with company policies and payroll regulations.
HR/ Administrative Duties
Work closely with HR to assist in processing new hires, terminations, wage updates, and status changes.
Completes all requested wage reports (VOE, Unemployment, Work Compensation wages etc.).
We Support Your SuccessWe believe in providing our employees with everything they need to succeed, including:Comprehensive benefits package (medical, dental, vision, life, disability, flexible spending account)
401(k) retirement plan
Voluntary supplemental life and disability plans
11 paid holidays
Generous PTO
RequirementsEducation & Experience
4+ years experience processing multi-state payroll
Bachelor’s degree in Business or related field
CPP certification a plus
Experience processing bi-weekly payrolls with more than 1000 employees
Experience working with Collective Bargaining Agreements
Prior experience with Paylocity Web Pay, and Time and Labor desired.
Knowledge, Skills, and Abilities Requirements
Knowledge of federal and state laws (IRS, DOL FLSA, SCA)
Ability to maintain confidentiality and exercise extreme discretion
Excellent problem-solving skills and high level of attention to detail and accuracy
Must be proficient in Excel, with pivot tables, VLOOKUP's and spreadsheet creation
Excellent organizational skills and attention to detail
Strong written and verbal communication skills
Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment
Customer service oriented & Team player.
HBC is an equal opportunity employer.
