Operations & Project Coordinator

Operations & Project Coordinator

08 Oct 2024
Pennsylvania, Lancaster, 17601 Lancaster USA

Operations & Project Coordinator

We are seeking a highly organized and detail-oriented Operations & Project Coordinator to support the day-to-day operations of our business. This unique position blends responsibilities across project management, office administration, client coordination and administrative tasks. The ideal candidate will be proficient in Excel.

Responsibilities:

Coordinate scheduling and manage timelines

Track project progress

Maintain records of stock, supplies and incoming orders

Handle purchasing

Manage day-to-day office operations, including client communication, filing, and record-keeping

Prepare and manage contracts, invoices, and project-related documentation

Process client billing and payments accurately and on time

Draft correspondences and other formal documents

Serve as the point of contact for clients, ensuring excellent communication and customer service

Work closely with vendors and suppliers to track orders and resolve any issues

Utilize Excel and other software for data entry, tracking budgets, and financial reports

Plan and schedule appointments and events

Greet and assist onsite guests

Answer inbound telephone calls

Develop and implement organized filing systems

Perform other office tasks

Qualifications:

2+ years of experience in operations, project coordination, or office management

Strong proficiency with Microsoft Excel and other project management software

Ability to manage multiple priorities, work under pressure, and meet deadlines

Excellent written and verbal communication skills

Strong attention to detail

​Strong organizational skills

A proactive, problem-solving attitude and ability to work independently

Job Details

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