We are seeking a highly organized and detail-oriented Operations & Project Coordinator to support the day-to-day operations of our business. This unique position blends responsibilities across project management, office administration, client coordination and administrative tasks. The ideal candidate will be proficient in Excel.
Responsibilities:
Coordinate scheduling and manage timelines
Track project progress
Maintain records of stock, supplies and incoming orders
Handle purchasing
Manage day-to-day office operations, including client communication, filing, and record-keeping
Prepare and manage contracts, invoices, and project-related documentation
Process client billing and payments accurately and on time
Draft correspondences and other formal documents
Serve as the point of contact for clients, ensuring excellent communication and customer service
Work closely with vendors and suppliers to track orders and resolve any issues
Utilize Excel and other software for data entry, tracking budgets, and financial reports
Plan and schedule appointments and events
Greet and assist onsite guests
Answer inbound telephone calls
Develop and implement organized filing systems
Perform other office tasks
Qualifications:
2+ years of experience in operations, project coordination, or office management
Strong proficiency with Microsoft Excel and other project management software
Ability to manage multiple priorities, work under pressure, and meet deadlines
Excellent written and verbal communication skills
Strong attention to detail
​Strong organizational skills
A proactive, problem-solving attitude and ability to work independently
