Position SummaryThe Department of Commerce’s Finance and Administration team seeks a detail-oriented, solutions-driven Contracts and Financial Operations Manager to join the Finance and Administration team. This exempt role is responsible for supporting the department’s contracting processes and executing administrative and operational finance functions. The Contracts and Financial Operations Manager will play a critical role in optimizing workflows, enhancing internal controls, and ensuring timely contract execution and compliance.This position serves as a key liaison between program staff, vendors, and internal City departments, while also supporting broader initiatives in project management, change management, and operational efficiency. The ideal candidate is a strategic thinker with strong technical knowledge of contract administration, public sector finance, and internal process improvement.Essential FunctionsOversee end-to-end contract lifecycle management, including planning, scope development, document preparation, and compliance monitoring.Serve as primary liaison with Procurement, Law, Finance, and program teams to ensure contracts are executed in a timely and compliant manner.Monitor vendor deliverables and contract timelines to minimize delays and maintain audit readiness.Ensure accurate and consistent use of City contract systems, including the Automated Contract Information System (ACIS), and maintain organized contract records.Identify bottlenecks in current contracting and administrative workflows and implement process improvements.Lead or support process mapping, documentation of standard operating procedures, and other initiatives that enhance internal efficiency and transparency.Partner with leadership and cross-departmental teams to manage organizational change, including training and communication strategies.Help develop and implement performance tracking tools related to contracts and administrative operations.Maintain contract, audit, and procurement schedules to support internal controls and timely reporting.Research and compile data for reports and presentations on departmental financial activity and vendor engagement.Competencies, Knowledge, Skills and AbilitiesStrong understanding of contract development, execution, and compliance in a public or nonprofit setting.Knowledge of municipal procurement regulations, city cost principles, and financial systems.Experience with process improvement, change management, or workflow optimization initiatives.Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.Ability to interpret budgets, invoices, and financial data accurately and efficiently.Excellent communication, project management, and organizational skills.Ability to manage competing priorities in a fast-paced, mission-driven environment.Strong coordination skills with the ability to work across multiple departments, stakeholder organizations, and the public.Values and encourages diversity of thought, background, and perspective.Helpful, respectful, approachable, and team-oriented, building strong working relationships and a positive work environment.Receptive to constructive feedback and embraces positive change.Ability to work independently in a fast-paced, dynamic work environment.
