Position SummaryThis is specialized work functioning as a personal aide to a member of judiciary in the Philadelphia Court of Common Pleas, Orphan’s Court Division. Important aspects of the job involve assistance to courtroom operations, providing essential connection between chambers and courtroom, file preparation, and performing various other duties as assigned. An employee in this class is directly responsible to and serves at the discretion of the appointing judge.In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.Essential FunctionsThe following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.Takes and transcribes legal dictation.Types and arranges legal documents such as opinions, memoranda of law in prescribed format; copies and verifies citations and quotations.Compose replies to routine correspondence or draft correspondence and/or memorandum at the direction of the judge where appropriateMaintains docket of legal cases in process.Sets up and maintains legal case files.Notifies interested parties of record of time and place of pretrial conferences, negotiations, or discussions.Interviews callers, schedules/cancels appointments for judge, maintains calendar.Answers routine telephone inquiries; receives, opens, reviews and distributes mail; composes routine replies to correspondence.MARGINAL FUNCTIONSPerforms related work as required.In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.Competencies, Knowledge, Skills and AbilitiesStrong computer skills and ability to learn applicable software.Knowledge of the form and content of legal forms and documents.Knowledge of legal terminology and spelling.Ability to effectively communicate the English language both orally and in writing.Ability to make arithmetic computations; knowledge of punctuation and grammar.Knowledge of standard office practices and procedures.Knowledge of legal bibliography and methods of citing.Ability to type from rough draft or clear copy at the rate of 50 words per minuteAbility to secure and copy docket entries.Ability to independently compose replies to routine correspondenceSelf-motivated and able to comply with and meet deadlinesExcellent organizational and communication skillsSuperb time management skills and ability to multi-task and prioritize assignmentsWorking ability with MS Office, including Word, Excel, PowerPoint, and OneDriveAbility to learn and apply, within a reasonable period of time, the components and functions of criminal courtroom proceedings and related computer systems.Ability to learn procedures, rules, and regulations required to facilitate court proceedings.Ability to follow written and oral directions and to communicate effectively.Ability to establish and maintain effective working relationships with members of judiciary, attorneys, various court officials and the general publicThe First Judicial District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume
