Position Summary  The Office of the General Counsel of the Board of Ethics is seeking a Legal Assistant to support the work of General Counsel staff. The Legal Assistant will coordinate the administrative and logistical aspects of team’s work on administrative enforcement proceedings, drafting and promulgation of Board regulations, training, and informal advice. The Legal Assistant will also be responsible for drafting and maintaining correspondence, acting as a point of contact for scheduling and advice requests, drafting procedural orders, and organizing and managing both electronic and paper files. Essential Duties & Responsibilities: Communications Initiate and maintain communications with external parties including drafting cover letters, managing emails, scheduling hearings and reserving meeting space for adjudications and other administrative enforcement matters Schedule and coordinate in-person and virtual ethics training sessions with City offices and City boards and commissions Assist with maintenance and updating of public-facing educational materials including ethics manuals, brochures, website content, form letters, and explainers Cultivate and manage intra-City department relationships and contact lists Support official BOE social media including by scheduling posts and updating pre-formatted, recurring content Legal Research & Writing Under the supervision of attorneys, draft basic legal documents including orders, memoranda, and other legal documents as needed Assist with research, drafting, version control, and prooing of regulatory and legislative work product Assist attorneys with other research as needed Records Management Serve as minute secretary for monthly Board meetings by recording, organizing, and distributing Board meeting minutes Coordinate with Board staff to compile monthly Board meeting materials and annual reportOrganize and maintain paper and electronic records including documentation of formal and informal advice Assist attorneys in creation and management of internal policies and procedures Administrative Support Manage and update electronic tracking system for both informal guidance and training compliance programs Update and manage shared calendars Provide other administrative support as needed Competencies & Qualities: Excellent organizational and time-management skills Effective verbal and written communication, including professional telephone and email etiquette Ability to work independently and proactively address challenges Flexibility in taking on new tasks and learning new skills Ability to manage and prioritize numerous assignments Skills and Abilities: Strong interpersonal skills Computer skills required for the position include: Microsoft Office (Word, Excel, Outlook, PowerPoint) Zoom (meeting scheduling, polls, registration) Computer skills preferred for the position include: Google Suite (Docs, Sheets, Slides, Forms) Online engagement tools (Buffer, Bitly) Additional preferred skills & abilities: Experience exercising discretion and confidentiality with sensitive information Understanding of legal concepts such as attorney-client privilege, burdens of proof  
