Description A prestigious company is offering a contract for a permanent position as an Office Manager in Philadelphia, Pennsylvania. As an Office Manager, you will play a crucial role in managing the internal operations of our organization. Your tasks will include overseeing the hiring, onboarding, and offboarding processes, managing day-to-day finance operations, and maintaining up-to-date contracts and tax information with external vendors. Responsibilities Ensure a seamless onboarding experience for new employees, integrating them into the business and team Oversee all areas of the employment lifecycle, from pre-boarding and onboarding to payroll, managing employment records, policy distribution, and offboarding Update General Policies and Procedures as needed and assist in the creation of new human resources policies Coordinate with the finance team on day-to-day accounting procedures and oversee Payroll administration Serve as the staff Human Resource lead, processing paperwork, ensuring legal compliance, and addressing staff concerns Manage invoices by determining proper account codes and completing payment request forms Review check requests, employee reimbursements, and accounts payable for accuracy and compliance with financial policies and procedures Reconcile company credit card usage, track receipts, and code expenses Support grant and membership program efforts as needed and assist with technology and data entry Analyze and create new workflows across the organization and provide administrative support for event planning and production Assist with the annual budget and audit processes.Requirements Minimum of 2+ years' experience as an Office Manager or in a similar role Proficiency in Accounting Software Systems Experience with ADP - Financial Services Proficiency in using Concur Experience in CRM systems Familiarity with Dentrix Dental Software Experience using About Time software Knowledge of Accounting Functions Experience in handling Accounts Payable (AP) Experience in managing Accounts Receivable (AR) Ability to manage Answering Inbound Calls effectivelyPlease contact Hayley Master at 215.568.4580 about this amazing opportunity and reference Job #03720-0013117816Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
