The Program Assistant assists the Deputy Director and staff in the Office of Policy and Strategic Initiatives (OPSI) in fulfillment of their tasks and completes administrative details as assigned.   Essential Functions Provide support to the team, including database and file management, reports, and recommendations for program efficiencies on all OPSI initiatives and projects.  Gather information and assist with creation of staff presentations and reports, including the Commerce Annual Report Maintain the Deputy Director’s calendar Schedule internal staff meetings, meetings with external partners, and take meeting minutes/notes as requested. Coordination of field visits with all necessary parties.  Assist staff with occasional travel coordination, reimbursements, and event expenses  Assist with outreach and surveys, using tools such as Constant Contact, Formstack, MS Forms. Create and maintain timelines for OPSI initiatives, including logistics, key tasks, and deadlines. Track supplies, equipment, swag items, and other resources as needed for OPSI.   Participation in Commerce Tactical Team for administrative and operation support across the department. Other duties and special projects as assigned  Competencies, Knowledge, Skills and Abilities Verbal, written, and computer communication skills are essential. Proficiency in Microsoft Suite products. MS Word and Excel are essential. Experience with GIS, Constant Contact, Quickbase, Customer Relationship Management, and/or Formstack are a plus! Strong interpersonal skills with demonstrated ability to work with individual across different disciplines Ability to communicate and/or experience working with ethnically and economically diverse populations is required.  Understanding of economic development, Philadelphia neighborhoods, and/or Philadelphia government is a plus. Candidates must be energetic, well organized, flexible and convey a positive attitude and strong work ethic.  Strong time management and organizational skills, including attention to detail and abilities to prioritize tasks and keep multiple tasks moving simultaneously. Ability to learn departmental functions, operations, and organizations and make judgmental decisions where several courses of action are presented. 
