Reference #: R009667
If you are a current Jazz employee please apply via the Internal Career site.
Jazz Pharmaceuticals plc (NASDAQ: JAZZ) is a global biopharmaceutical company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases - often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines and novel product candidates, from early- to late-stage development, in neuroscience and oncology. We actively explore new options for patients including novel compounds, small molecules and biologics, and through cannabinoid science and innovative delivery technologies. Jazz is headquartered in Dublin, Ireland and has employees around the globe, serving patients in nearly 75 countries. For more information, please visit www.jazzpharma.com and follow @JazzPharma on Twitter.Position Profile
The Senior Administrative Assistant is accountable for providing comprehensive administrative business support to Corporate Development, Alliance Management and the Transformation Office.
The Senior Administrative Assistant will report into the Head of the Transformation Office and support the leaders of Corporate Development and Alliance Management. The Senior Administrative Assistant will serve as a key point of contact and help ensure these global groups run smoothly, efficiently and professionally, managing all requested activities including, but not limited to:
Proactive anticipation of stakeholders' needs and ability to manage a portfolio of complex, competing priorities in an efficient manner
Communicate in a highly professional manner with a broad and diverse set of stakeholders
Handle highly sensitive, confidential business information in an exemplary manner
Proactive calendar management (scheduling meetings, accepting meetings as a calendar delegate and managing scheduling conflicts and priorities)
Manage logistics of all team and staff meetings, as requested (scheduling, Teams/Zoom, A/V needs, food, etc.)
Plan team and outside meetings, including off-site, teleconferences and meetings with partners
Schedule, organize and maintain travel arrangements and itineraries through corporate travel agency and travel system
Prepare and submit expense reports for team members, using Concur, in a timely manner and in compliance with company policies and requirements
Manage all team contract/agreement and CDA requests in Coupa
Manage all team purchase orders, check requests and invoice processing needs
Review and/or prepare routine correspondence and documents
Answer and direct phone calls
Manage appropriate department-level projects
Handle confidential and non-routine information for the individual/s supported
Act as a liaison and team representative with other groups within the company
Manage visitors to the departments
Coordinate projects, as assigned
Required Knowledge, Skills, and Abilities
Minimum of ten years professional experience in an senior leveladministrative role in support of one or more senior executives in a fast paced environment, preferably in a biotech or pharmaceuticals company
Ability to multi-task and work in a fast-paced environment, often under tight deadlines
Ability to prioritize workload and manage multiple projects simultaneously, with strong attention to detail
Experience working in an international organization is a plus
Proven proficiency in Microsoft Word, Excel, and PowerPoint
Experience with event planning and travel
Experience handling requests for legal agreements and purchase orders
Proficiency in Concur for business travel arrangements and expense report management
Effective written and oral communication skills, strong interpersonal skills, and problem-solving, and facilitation skills are a necessity
Must be able to build collaborative relationships with management, partners and peers
Must be able to work effectively with little or no direction
Affinity to work in a highly energetic, flexible, and fast paced environment
Demonstrates honesty, truthfulness, trust, leadership, business ethics and compliance with principled actions
Ability to develop and sustain cooperative and productive partnerships
Recognizes and embraces the company mission to improve patients' lives and actively supports this in daily work
Demonstrates "can do" and "will do" attitude and approach
Maintains good working relationships with all stakeholders both inside and outside the organization
Commitment to high quality and performance
Takes proactive measures in addressing challenging issues
Required/Preferred Education and Licenses
HS Diploma or equivalent is required
Some college-level course work is preferred
Description of Physical Demands
Occasional mobility within office environment
Routinely sitting for extended periods of time
Constantly operating a computer, printer, telephone and other similar office machinery
Description of Work Environment
Work indoors in normal office environment with little exposure to excessive noise, dust, fumes, vibrations and temperature changes
Frequent computer use at workstation
May move from one work location to another occasionally
May participate in occasional offsite meetings
Responsibilities may require a work schedule that may include working outside of "normal" work hours, in order to meet business demands
Occasional public contact requiring appropriate business apparelFOR US BASED CANDIDATES ONLY
Jazz Pharmaceuticals, Inc. is committed to fair and equitable compensation practices and we strive to provide employees with total compensation packages that are market competitive. For this role, the full and complete base pay range is: $60,000.00 - $90,000.00
Individual compensation paid within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, and other pertinent factors. The goal is to ensure fair and competitive compensation aligned with the candidate's expertise and contributions, within the established pay framework and our Total Compensation philosophy. Internal equity considerations will also influence individual base pay decisions. This range will be reviewed on a regular basis.
At Jazz, your base pay is only one part of your total compensation package. The successful candidate may also be eligible for a discretionary annual cash bonus or incentive compensation (depending on the role), in accordance with the terms of the Company's Global Cash Bonus Plan or Incentive Compensation Plan, as well as discretionary equity grants in accordance with Jazz's Long Term Equity Incentive Plan.
The successful candidate will also be eligible to participate in various benefits offerings, including, but not limited to, medical, dental and vision insurance, 401k retirement savings plan, and flexible paid vacation. For more information on our Benefits offerings please click here: https://careers.jazzpharma.com/benefits.html.Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law.
