Administrative AssistantThe University of Pittsburgh is seeking a qualified Administrative Assistant to join the University Counseling Center. The University Counseling Center (UCC) exists to ensure healthy and thriving lives for Pitt's diverse student population by providing crisis intervention, outreach, workshops, group therapy, individual therapy, couples therapy, and teams to assist with disordered eating, gender affirmation, and substance use. To serve the needs of Pitt's community, UCC employs a multidisciplinary staff of mental health professionals. The successful candidate is committed to helping be a part of a responsive clinical environment and training program to serve 28,000+ undergraduate and graduate students. The University of Pittsburgh is seeking a qualified Administrative Staff to join the University Counseling Center.The Administrative Assistant will work in a fast-paced environment. The Administrative Assistant is often the first point of contact for our center. The Administrative Assistant answers questions and provide information about center services to students, parents/family members, faculty, and staff. The Administrative Assistant assists with coordinating drop-in services, opening/closing procedures, managing social media channels, working on special projects, and supporting training and outreach programs. The Administrative Assistant will have the opportunity to serve on committees within and outside of the Center as needed/interested. Members of the UCC Team are committed to diversity, equity and inclusion and support the Center, division, and University's mission.Job SummaryPerforms administrative and general office support work.Essential Functions
Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events.
Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
Prepares and edits various technical documents, including financial reports, presentation materials, and routine correspondence; uses established guidelines and proper formatting.
Makes minor purchases, collects payments, and verifies billing information.
Performs a variety of clerical duties, including filing paperwork, distributing mail, assisting with travel arrangements, maintaining mailing lists, and data entry. Physical EffortThis is sedentary position which involves light physical activity and sitting at a desk in an office.The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.Assignment Category: Full-time regular
Job Classification: Staff.Administrative Assistant I
Job Family: Administrative Support
Job Sub Family: Clerical
Campus: Pittsburgh
Minimum Education Level Required: High School Diploma/GED
Minimum Years of Experience Required: 1
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Varies but typically Monday - Friday; 8:30am - 5:00pm 3 days; 11:30am - 8:00pm 2 days Work Arrangement: Varies but typically Monday - Friday; 8:30am - 5:00pm 3 days; 11:30am - 8:00 m 2 days
Hiring Range: To be determined based on qualifications
RelocationOffered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
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