UPMC is hiring a full-time Administrative Assistant - Senior to join their Pediatric Hematology Oncology department at Children's Hospital in Pittsburgh! Our Hematology Oncology Department is a large, busy division that promotes a great team to help face the challenges of the department. This position will be responsible for physician calendar management, answering phones, entering data, spreadsheets, updating physician call schedules into a data base, and taking meeting minutes at various meetingHours for this position will be Monday through Friday, 8:00am to 4:30pm, with no evenings, weekends or holidays! Past administrative assistant, executive assistant, secretary, or other administrative support experience is required. Previous experience in a healthcare setting is preferred.Responsibilities:
Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
Plans conferences for department and department head.
Under general direction, provides varied administrative support to a department or group of professionals.
May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
High school diploma or equivalent.
5 years experience in an increasingly responsible administrative support role.
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions. Ability to analyze data. Ability to use discretion and independent judgment.Licensure, Certifications, and Clearances:
Act 31 Child Abuse Reporting with renewal
Act 33 with renewal
Act 34 with renewal
Act 73 FBI Clearance with renewal
UPMC is an Equal Opportunity Employer/Disability/VeteranUPMC has a Center for Engagement and Inclusions that is charged with executing leading-edge and next- generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resources Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Difference) Network, that support the implementation of our diversity strategy.
