Reference #: e50e476a-df34-41d0-b792-6c46fb95392f
DescriptionGeneral Summary
The District Administrator II is responsible for the administration and processing of contracts, invoicing, work records, personnel files and associated documents.
Essential Job Functions
Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern
Adheres to and is a champion of TEAM's Core Values
Communicates with vendors to ensure costs are recorded within the appropriate fiscal period, and intercompany support groups to ensure costs are recorded for equipment rental, engineering are accurately reported in a timely manner
Understands customer requirements and ensures the invoice and backup documentation is provided in accordance with customer expectations
Ensures timely invoicing resulting in improved DSO and company cash flow
Evaluates unbilled transactions to ensure all transactions marked billable are truly billable and accruing with the correct values
Manages all vendor transactions and ensures vendor invoices are promptly processed as AP journals or invoices against a purchase order
Processes P-card invoices, ensuring those invoices are reconciled in AX and JP Morgan on a monthly basis
Provides Corporate with adequate documentation to support vendor invoice payments
Updates AX Collections activity logs with customer feedback notes, promptly crediting and rebilling problematic invoices
Responds to center-led inquiries regarding unacceptable District DSO, invoices over 360, etc.
Ensures inventory is properly expensed to each project
Places and/or processes intercompany inventory purchase orders and inventory transfers
Assists Operations with cycle count process as needed
Job Qualifications
High school diploma or equivalent required
Three (3) to five (5) years of experience in an administrative role
Proficient with Microsoft Word and Excel preferred
Experience with Microsoft Dynamics AX a plus
Travel requirement 0% - 5%
Work Conditions
Position is located at the District office
Work is conducted in a semi-private office/cubicle setting
Days and hours of work are Monday through Friday 8:00 am to 5:00 pm. Some flexibility in hours is allowed, but the employee must be available during the core work hours of 9:30 am to 3:30 pm
Physical and Mental Requirements
Ability to lift and carry25 pounds
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively
Ability to sit for prolonged periods of time with or without reasonable accommodation
Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties
Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locationsEqual employment opportunity has been, and will continue to be a basic principle at Team. Employment at our Company is based upon merit, ability and qualifications. No qualified applicant or employee is to be discriminated against because of race, color, religion, sex, age, national origin, citizenship, disability, veteran status or other status protected by federal, state, local or other law.
