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Description We are seeking an Office Manager for a contract opportunity for 4-6 weeks. This candidate will be responsible for the coordination and support of various projects supporting our corporate office. The role will actively participate in the day-to-day operations to ensure the office remains organized to operate in an effective and efficient manner. Hours a week: 32 - 40hours. Start time: 7:30AM. What you will do:The primary responsibilities for this role will include performing administrative support functions, such as the following: Establish and maintain day-to-day office functions including managing vendors for office purchases, shipping, maintenance calls and stocking deliveries Assist with preparing reports, presentation materials and routine correspondence with exceptional attention to detail, accuracy and confidentiality. Screen incoming calls and correspondence and respond independently when possible. Deliver mail and clear voicemail daily. Compose and prepare confidential correspondence, reports, and other complex documents (using Microsoft Office Suite applications). Coordinate and assist with planning off-site events, such as leadership meetings, business development, operations and marketing meetings. Engage in sensitive and confidential matters while protecting the security of the information. Assists with AP/AR coding and entry and enter data into business systems such as Vista. Perform additional assignments per supervisor's direction. Perform these additional duties.o Answer incoming calls and greet visitors.o Ensure that office supplies are ordered and available as needed.o Retrieve and distribute mail.o Prepare documents and copying for estimating and operations support.o Manage all office kitchen supplies and upkeep.To be successful in this role: 5+ years of administrative experience with a construction company preferred. Microsoft Office experience including Word, Excel, PowerPoint, and Outlook required. Demonstrate a cooperative attitude and effective interpersonal and communication skills with clients, coworkers, and vendors. Demonstrate decision-making, problem solving and analytical skills with particular attention given to detail and accuracy. Demonstrate flexibility and the ability to work as a member of a team. Ability to exercise independent judgment and employ reasoning skills. Ability to maintain strict confidentiality.Requirements Physical and Mental Demands and Work Environment – ALL OFFICE POSITIONS WORK ENVIRONMENT This position is primarily indoors. This work environment may involve minimal exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises. PHYSICAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Substantial movements (motions) of the wrists, hands, and/or fingers. Ability to operate standard office equipment and keyboards. Ability to communicate information and ideas so others will understand. Exerting up to 40 pounds of force occasionally and/or negligible to lift, carry, push, pull or otherwise move objects. Must be able to remain in a stationary position 50% or more of the time.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
