There's no cultural organization in the world quite like Carnegie Museums of Pittsburgh. With a legacy of discovery and outreach dating back to 1895, today we are a family of four diverse, dynamic museums; Carnegie Museum of Art, Carnegie Museum ofNatural History, Carnegie Science Center, and The Andy Warhol Museum. We're committed to being inclusive, both onsite and online, and to exploring with our audiences the big ideas and issues of our time. Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.This Full-Time position is eligible for the Carnegie Museums of Pittsburgh's manyBenefits.Please scroll to the bottom of this page to see information on the starting payrate.The primary function of the Payroll Supervisor involves ensuring the accuracy of preliminary and final payroll reports; time sheets; spreadsheets; fund distribution; assuring compliance with Museum payroll policies; compliance with local, state, and federal regulations; responding to inquiries; providing timely and accurate payroll production; and coordinating the purchasing function for the Controller's Office.QUALIFICATIONS:KNOWLEDGE, SKILLS, AND ABILITIES:Skills include ability to learn and use pertinent software applications; operate standard office equipment; perform basic accounting procedures.Knowledge is required to solve practical problems; read technical information; compose a variety of documents and communicate effectively with others.Specific knowledge required to satisfactorily perform the functions of the job includes accounting/payroll processing principles and knowledge of applicable local, state, and federal laws, rules, and regulations relative to administering payroll.Ability is required to schedule a number of activities; often gather, collate, and/or classify data.Flexibility is required to work both independently and with others in a wide variety of circumstances. Able to adapt to changing work priorities; communicate with diverse groups; maintain confidentiality; meet deadlines and schedules; and work with detailed information.EDUCATION AND EXPERIENCE:Bachelor's degree from an accredited college or university with major course work in accounting, finance or related field. Minimum of 3 years' experience with payroll processing and compliance oversight.PHYSICAL REQUIREMENTS:Physical demands of the position include walking, sitting, turning, and repetitive motion.PRINCIPAL ACCOUNTABILITIES:
Coordinates the payroll process with all departments of the Carnegie Museums for the purpose of delivering services in conformance with established guidelines.
Prepares and oversees the preparation of a variety of payroll related documents (e.g. invoices for overpayments, retirement plan transfers, payroll register, stop payments, w-2 controls) for the purpose of documenting activities and issues; meeting compliance requirements, and providing audit references.
Research discrepancies of payroll information and/or documentation (e.g. time sheets/records, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing. Develops recommendations for procedural improvements as necessary.
Maintains a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance.
Communicates with a variety of internal and external parties (city/state/federal agencies, etc.) for the purpose of ensuring accurate processing of payroll deductions/garnishments.
Other duties as assigned.
The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance ennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.Carnegie Museums is an Equal Opportunity-Affirmative Action Employer Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender IdentityThe above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.
