Job Overview
We are seeking a detail-oriented and proactive Administrative Assistant to support our team in various administrative functions. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to providing exceptional customer service. This role involves managing office tasks, assisting with clerical duties, and ensuring smooth operations within the office environment.
Duties
Manage front desk operations, including greeting visitors and answering inquiries.
Handle multi-line phone systems to direct calls and provide information effectively.
Perform data entry tasks accurately and efficiently, maintaining organized records.
Bookkeeping and financial record management as needed.
Assist with calendar management, scheduling appointments, and coordinating meetings.
Provide customer support through effective communication and problem-solving skills.
Maintain filing systems for easy retrieval of documents and information.
Proofread documents for accuracy and clarity before distribution.
Support office management tasks, ensuring a well-organized work environment.
Collaborate with team members to enhance workflow and productivity.
Experience
Previous experience in an administrative role is preferred, with a focus on clerical tasks and customer service.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is essential.
Familiarity with front desk operations and phone etiquette is highly valued.
Bilingual candidates are encouraged to apply as it enhances communication with diverse clients.
Experience as a dental receptionist or medical receptionist is a plus but not mandatory.
Strong typing skills along with excellent organizational abilities are required for success in this role.
Personal assistant experience will be considered beneficial for managing multiple tasks efficiently. Join our team as an Administrative Assistant where your skills will contribute significantly to our operations while providing you with opportunities for professional growth!
Job Type: Part-time
Work Location: In person
