Reference #: REQ0000058746
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Northeast Center of Excellence for Pavement Technology (NECEPT) is seeking a responsible part-time administrative assistant to perform a variety of tasks to support their certification-related activities.This will be a hybrid in-person/remote position for 20 hours per week with the possibility of an increase to 30 hours per week for short-term periods, depending on the workflow.
The administrative assistant will help NECEPT support and administer certification programs and related training courses for the Pennsylvania Department of Transportation, in the areas of asphalt and concrete pavements as well as aggregates.The individual hired in this position reports to NECEPT's Director and supports NECEPT's Education Program Coordinator.Responsibilities include (but are not limited to):
Post payments to applications
Process course and certification renewal applications
Assist with monitoring online courses in Zoom and online exams in Canvas
Provide technical support to course attendees and instructors
Compile Zoom attendance reports
Assist in preparing the course materials
Update technician information in an Access database
Answer emails and calls regarding NECEPT courses and certifications
Mail certificates and certification cards
File applications
Maintain counts of cards and certificates mailedEducation and Experience: A high school diploma/GED or Vocational training degree is required. Additional specialized training beyond the high school level is desired.Other qualifications include:
Attention to detail
Interpersonal and customer service skills - Experience providing technical support to those not computer-literate is very beneficial.
Strong knowledge of Microsoft Excel, Microsoft Word, and Zoom
Experience conducting online meetings
Basic knowledge of Microsoft PowerPoint and AccessPlease provide references with your resume and cover letter.NECEPT is a center within the Larson Transportation Institute in the Penn State College of Engineering. NECEPT is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.CAMPUS SECURITY CRIME STATISTICS:Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.Employment with the University will require successful completion of background check(s) in accordance with University policies.EEO IS THE LAWFederal Contractors Labor Law Poster
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University Park, PAPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
