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JOB DESCRIPTION AND POSITION REQUIREMENTS:The Office of Engineering Research Administration (OERA) seeks a highly organized, energetic, and detail-oriented individual to serve as a Proposal and Award Generalist – Intermediate Professional to provide department-level grant and contracting support. In FY23, the College of Engineering was awarded over $144 million in sponsored research awards, submitted over 1,000 proposals, and managed over $118 million in research expenditures.The successful candidate will assist their designated department primarily with post-award management in a high-volume, fast-paced, complex, and deadline-driven environment, which requires multi-tasking and managing priorities, along with resolving complex problems promptly.The College of Engineering is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.Responsibilities include, but are not limited to:
Assist faculty in departmental-level post-award management, from start to finish, on each grant, including cost share and effort monitoring.
Monitor accounts to ensure faculty are spending according to award and budget expectations for regulatory and financial compliance, including allowability of expenses and ensuring cost share requirements are met.
Facilitate budget revisions, no-cost extensions, grant closeouts, and invoicing requests.
Verify account sustainability and allowability, as well as calculate costs of expenditures including graduate assistantship expenses, capital equipment, IT related equipment, etc. Monitor all accounts associated with grants including cost share accounts, milestone payment accounts, fabrication accounts, etc.
Communicate with various staff, faculty, departments, or units within and outside of the College of Engineering to manage budgets and expenditures.
May occasionally assist with proposals, including cost share requirements.
This position typically requires an Associate’s Degree or higher plus two years of related experience, or an equivalent combination of education and experience. Preferred to be capable of working both independently and as a team member within both the assigned department and OERA.The Pennsylvania State University is committed to advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. The salary range for this position, including all possible grades is:$51,000.00 - $74,000.00Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAWPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf) PA State Labor Law PosterAffirmative Action (https://policy.psu.edu/policies/hr11) Penn State PoliciesCopyright Information (https://www.psu.edu/copyright-information) HotlinesUniversity Park, PA
