Job Overview
We are seeking a highly organized and detail-oriented Office Coordinator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office environment. This position requires strong administrative skills, excellent phone etiquette, and the ability to manage multiple tasks efficiently.
Key Responsibilities
Office Coordination:
- Maintain effective phone etiquette when handling incoming calls, directing them to the appropriate personnel or department.
- Serve as the first point of contact for visitors and clients, providing exceptional customer service.
- Manage daily office operations, including scheduling appointments, coordinating meetings, and maintain office supply inventory.
- Oversee the organization and cleanliness of the office space.
- Disseminate information to staff and facilitate inter-departmental communication.
- Organize company events.
Administrative Support:
- Support human resource functions by assisting with recruitment processes and onboarding new employees.
- Prepare and manage correspondence, reports, and presentations as needed.
- Assist with payroll processing and maintain accurate employee records in compliance with company policies.
Safety Committee Secretary:
- Attend Safety Committee meetings, recording minutes and distributing them to members.
- Assist in the development and implementation of safety policies and procedures.
- Help coordinate safety training sessions and maintain records of employee training.
- Monitor compliance with safety regulations and report any concerns to management.
- Collaborate with the Safety Committee to promote a culture of safety within the organization.
Skills:
- Proven experience in front desk operations or similar administrative roles.
- Exceptional organizational skills with the ability to prioritize tasks effectively.
- Familiarity with payroll systems and processes is preferred.
-Strong phone etiquette with excellent verbal communication skills.
- Proficiency in administrative tasks, including document preparation and data entry.
- Familiarity with phone systems to manage incoming calls efficiently.
If you are interested in applying for this position please respond to this ad with your resume or call 717-751-6000 ask for Betsy, Chad, Jamie or Brian
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