Operations Manager for a new feminist community center in Providence
Would you like to be the administrative heartbeat, the operational glue, and the food service expert for a new, nonprofit, feminist center launching in the West End of Providence? This position is great for someone with an entrepreneurial spirit who is happiest when creating order, managing systems and processes, helping to create a beautiful space and experience that thrills visitors, and fully owning their role.
About Gather RI
Formally opening in mid-2025, Gather RI is a nonprofit community center in Providence that will create collective momentum through inclusive and intentional connections for and by women and gender-expansive people. In addition to inspirational exhibits and speakers, Gather RI will feature safe, accessible member meeting spaces — including a self-serve snack bar — open Tuesdays through Saturdays.
Gather RI already has solid launch funding and an all-star Board including the head of the Latino Policy Institute, the Provost of RISD, the director of the Sarah Doyle Center at Brown, and the CEO of Girl Scouts of Southeastern New England.
About The Administrative and Operations Manager Role
Reporting directly to the Executive Director, you will be a critical member of a team of three that is managing all aspects of the center. You will in turn manage a part-time bookkeeper, various vendors and temp customer service and bartending staff. This full-time salaried position includes health benefits. It requires working Saturdays and some evenings.
You will wear three hats: 1. administrative management, 2. food, merch and (small) event services, and 3.office and facility management. As a key member of the launch team, you’ll be responsible for creating and setting up systems, processes and vendor relationships that will make the organization easier to run as it expands.
From January-May 2025, you’ll work Mondays-Fridays from our temporary offices in Olneyville. Then, once our center in the West End opens in June 2025, your hours will shift to Tuesdays-Saturdays with an occasional evening. This position is not eligible for remote work.
Your job will break down into three key areas
Administrative Management
Admin and database management for our membership and donor programs.
Oversee and coordinate with the part-time, offsite bookkeeper, including creating reports for grants, the ED and Board.
Maintain contact lists and W-9 records for all contractors.
Serve on the committee that selects essential software and systems.
Assist with volunteer coordination and training.
Organize and maintain paperwork for policies, insurance, certifications, licences, applications, and other records essential to the center.
You exercise discretion, and maintain a high degree of confidentiality.
Food, Merch and (Small) Event Services
Run a self-serve snack bar, including selecting suppliers (no food is prepared onsite) and overseeing the books.
Handle occasional small-event logistics, including ticketing and refreshments, which will occasionally include a bartender.
Order inventory for and oversee the books of a gift shop/merch offerings.
Manage reservations for and rentals of our small meeting spaces.
Office and Building Manager
You are the expert about every nook and cranny of the building, and you take pride in ensuring that the building is well-maintained and looking beautiful.
Oversee vendors including the cleaning crew, landscaping maintenance, indoor plants care, snow removal, security systems and pest control.
Order and maintain all supplies as requested including office supplies, snack bar supplies, merch and other items requested by staff.
This is a great role for someone who is excited about launches or who has run a small business. Some nonprofit background is also a plus. Our preferences & requirements include:
Prior administrative and operations management experience, preferably in a small business, nonprofit, or startup environment.
A background in food service, cafe, or restaurant management.
A background in customer service, retail, or event management.
Experience with Quickbooks a plus
Fluency in a language other than English
Rhode Island residency
Note: Due to the sensitive information and financial records and transactions that this position will handle, Gather RI will conduct a background check for any criminal convictions related to finance.
Salary
$60-$70k with $500 a month for health care, plus vacation.
Apply below by Thursday, December 19 for priority review.
https://docs.google.com/forms/d/1G8koEF1Pk0RK4p1Zk00zHXtRaR3XOQt7TxClgAngg/edit
https://gatherri.org/about/jobs/
