Description We are seeking an Administrative Assistant to join our team in Warwick, Rhode Island, United States. In this role, you will be providing vital support to our organization's administrative needs, including answering phones, greeting visitors, and maintaining accurate records. This role offers a short term contract employment opportunity.Responsibilities: Answering phones in a professional manner and directing calls as appropriate Greeting guests and visitors and making them comfortable while they wait Supporting the administrative needs of various staff members as assigned Checking for overnight calls and distributing them to the appropriate staff Checking voicemails and chats for incoming messages and distributing them as needed Coordinating with other Administrative Support staff to maintain a daily rotation for staff availability Processing incoming mail and distributing it accordingly Data entry duties including inputting invoices into the computer system General office functions such as filing and organizing Maintaining inventory of office supplies and ordering supplies when necessary Keeping your workspace clean and organized for a professional appearance. Requirements Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook Experience in handling inbound and outbound calls effectively Strong customer service skills Ability to manage data entry tasks with accuracy Excellent written and verbal communication skills for email correspondence Ability to schedule appointments and manage calendars Demonstrated organizational skills and attention to detail Ability to work independently and as part of a team Problem-solving skills and the ability to make decisions under pressure Ability to maintain confidentiality and handle sensitive information with discretion. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
