Supports an organization by performing administrative services such as report management, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers. Edits, and maintains clear, accurate, and user-focused technical documents that communicate complex information to internal and external audiences. Collaborates with project teams to apply standards, and ensure documentation is complete, consistent, and easy to use.Essential FunctionsAssists other staff with proposal development, assembly, and submittal.Makes copies of correspondence or other printed materials.Assists in preparing financial and operational reportsAssists management with administrative tasks such as tracking and compiling information of interest.Prepare reports and presentation materials to support internal teams and leadership needs.Independently format, edit, and finalize reports, and maintains clear, accurate, and user-focused technical documents that communicate complex information to internal and external audiences. Collaborates with project teams to apply standards, and ensure documentation is complete, consistent, and easy to use.Edits, and formats technical reports, procedures, manuals, specifications, proposals, and other documentation.Works with engineers, project managers, and subject matter experts to verify reference information for proper report referencing in the documentation.Reviews content for clarity, accuracy, grammar, consistency, and compliance with company standards and client requirements.Edits documents to ensure templates, formatting standards, and style guidelines are being implemented.Coordinates document reviews, incorporates revisions, and manages version control throughout the document lifecycle.Assists with document production, final quality checks, and preparation of deliverables for internal use and client submittal. When performing a detailed quality control review, you should ensure accuracy, consistency, and professional presentation.Work closely with engineers, project managers, and subject matter experts to ensure project deadlines and expectations are met.Build and maintain strong internal working relationships to support team success.Coordinates meetings, prepares agendas, reserves and/or prepares facilities and arranges catering.Organizes and maintains file system. Apply consistent techniques to ensure uniformity and usability.Identify and implement process improvements to ensure effective use of resources.Offer cross-office traveling employees administrative support whenever possible.Assists other staff with proposal development, assembly, and submittal.Composes routine correspondence.Makes copies of correspondence or other printed materialsRoutes incoming mail. Prepares outgoing mail and correspondence, including faxes.Answers and screens telephone calls and arranges conference calls.Orders and maintains supplies and arranges for equipment maintenance.Coordinates and plans social office functions and other activities as needed.  
