Job Purpose:Under the general guidance of the Assistant Director of Finance, assist during the month-end process by reviewing and analyzing the Financial Statement. Responsible for the Accounts Receivable and Income Journal processes of the hotel and assist all areas of the Accounting Department. Partner with the financial and operational leaders to facilitate monthly closings, billing, allocations and tracking. Duties & Functions:            Process checks, Prepares all bills with supporting documentation, review charges for accuracy and timeliness.Process all application for credit, maintains timely communications with sales and reservations regarding the status of advance deposit and credit from clients.Holds monthly credit meetings.  Maintain Accounts receivables aging log with all collection efforts.Sets up direct billing codes for upcoming functions.Answer guest disputes and charge backs on a daily basis.  Maintain a log of charge backs and recoveries.Perform assigned balance sheet reconciliations and resolve reconciling items on a timely manner (Day 20 of each month).Assist in month-end closings by preparing journal entries and schedules monthly.Distribute monthly GL’s to the departments including P&L’s to the Executive Committee. Assist in taking physical inventories.Assist monitoring bank accounts/credit cards daily.Assist in overseeing the orderly storage and filing of hotel records.Notify Assistant Controller and Controller of any discrepancies or problems with staff accounting work.Ability to supervise and manage staff specifically Income Audit, Night Audit, General Cashier and Accounts Payable.Initiate wires for T/A commissions, Corporate Bill backs, Management Fee, Excess Cash and any other miscellaneous items.Must have active participation in daily lineup and as needed in Regional Accounting Meetings.Assist in producing Financial Statements within designated period for preliminary distribution to hotel management team and RCC leaders based on corporate requirements/timelines.Verify compliance with Finance SOP manual.Any other reasonable duties as assigned by the supervisor or managerWe recognize we are in the hospitality industry and that may require us to provide lateral service.  We will on occasion call for each individual in the team to on a routine basis perform various related tasks as needed in the spirit of providing exceptional serviceADDITIONAL RESPONSIBILITIESCommunicate effectively, both verbally and in writing, to provide clear direction to the venue teams.Communicate with employees using a positive and clear speaking voice, listen to and understand requests, respond with appropriate actions and provide accurate information.Remain calm and alert, especially during emergency situations and/or heavy restaurant activity, serving as a role model for team and other employees. Interact with other department personnel and venue staff as needed.Make decisions and take actions based on previous experience and good judgment, sometimes revising procedures to accommodate unusual situations.To be aware of and ensure constant compliance with all necessary operational policies including: Health and SafetyFood HygieneMaintenanceEmergency ProceduresLiquor LicensingSUPPORTIVE FUNCTIONSIn addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.Attend mandatory meetings including divisional meetings, staff meetings, etc.Participate in community events and ensure corporate social responsibility goals of the company are met.Utilize traditional software programs such as Microsoft Office (Word, Excel, Outlook, and PowerPoint), Micros, ADP, Open Table and any departmental specific systems used.Keep work area clean and organized.Ensure confidential documents are kept in a secured area.When disposing confidential documents that contain any personally identifiable information, they must be shredded or pulverized.Complete other duties as assigned by the Department Head.Demonstrate positive leadership characteristics, which inspire Team Members to meet and exceed standards.Ensure compliance with the company’s policies and procedures.OTHER DUTIESAssimilate into the company’s culture through understanding, supporting and participating in all the company’s elements. Demonstrate working knowledge of the service standards.Regular attendance in conformance with the standards, which may be established by the company from time to time, is essential to the successful performance of this position.Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the property.SAFETY REQUIREMENTSPersonal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The restaurant will provide the required PPE. Team members will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly, to your Manager.Requires ability to lift large and heavy packages and boxes and to the ability to load and unload small and large boxes as needed. Must have ability to safely lift minimum of 50 lbs. without assistance and to push and pull up to 150 lbs. with appropriate equipment.GROOMING/UNIFORMSAll employees must maintain a neat, clean and well-groomed appearance. Specific uniform guidelines and/or required articles of clothing will be explained to you as a part of the orientation process.OTHERAdditional language ability preferred.
