Grade:GS.06Salary:$18.55/hr - $22.41/hrWork Hours:Monday - Friday, 8:00 A.M. - 4:30 P.M. (EST)
Hours may vary due to work assignments or projects.Work Location: 1250 Market StreetFLSA Status:This is anNon-Exemptposition.Department:Public Works Fleet DivisionCLASSIFICATION SUMMARY:
Incumbents in this classification are responsible for serving as a lead, performing the duties of the Inventory Clerk and coordinating activities related to the procurement of fuel, specialty parts and City leased vehicles. Maintains and trains other staff in the use of computerized inventory tracking systems or databases.Duties may include completing work orders and requisitions and ensuring inventory is properly received and accounted for; assisting with the management of large purchasing contracts; creating surplus lists and handling identification and disposal of obsolete parts; balancing computer inventory records against invoices and data collected; programming, troubleshooting and monitoring fuel chip keys; applying for registration and receiving tags for City vehicles; scheduling warranty maintenance and delivering City vehicles to be repaired; readying vehicles for auction or sale and billing departments for work done. Work is performed with moderate supervision.SERIES LEVEL:The Inventory Technician is the second level of a three level materials management series.ESSENTIAL FUNCTIONS:
(The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)May be responsible for receiving revenue and coordinating the purchase and procurement of all departmental specific resources, equipment, materials services and supplies.Duties include creating and processing work orders and other documents for requisition and payment of items, equipment and parts; preparing documentation associated with the departments business office financial transactions tracking purchases against budget; resolving shipping and invoice problems initiating the bid process and preparing specifications; monitoring contract requirements and coordinating the repair of parts and equipment still covered under warranty.May be responsible for special projects and assist with the hiring, training and evaluation of other departmental staff.Work requires limited supervision and the use of independent judgment and discretion.Serves as a lead to lower level inventory staff which includes prioritizing and assigning work; providing input on performance evaluations; monitoring the quality of subordinate staff performance and training staff on work methods.Participates in the maintenance of large purchasing contracts. Identifies, processes and disposes of obsolete parts, following established guidelines.Processes a variety of paperwork including packing lists, invoices and other related records.Enters and maintains computerized inventory management database files; prepares related reports from records.Maintains fuel inventory data which includes reading pumps; preparing tank inventory reports; processing fuel invoices; entering data into applicable applications; polling transactions; correcting rejected transactions; balancing and printing variance data; entering fuel variances into applicable applications; forwarding balances to appropriate individuals and/or performing other related activities.Procures inventory, facility and vehicle maintenance supplies.Places orders with vendors; tracks orders; receives and verifies accuracy of vendor packing lists; restocks shelves with incoming inventory and contacts and resolves inconsistencies with vendors.Maintains warehouse organization of applicable inventory items and facilitate changes to improve ease and efficiency of parts locating; receives and disburses inventory items; prepares for physical inventory and cycle counts.Prepares vendor returns; ensures proper credits are applied by vendors.Reviews and updates work orders, checking for accuracy of inventory parts required for the work to be completed.Prepares purchase orders for payment; verifies product, prices and quantity for all inventory, supplies and other applicable items to ensure timely payment.Monitors inventory on hand; prepares purchase order requisitions and checks materials for proper quantity and records and files information using computerized and manual inventory control systems.Compiles and prepares a variety of reports related to inventory activities and operations in the assigned area of responsibility.Cleans warehouse and organizes inventory stock, tools, equipment, facility and office supplies.Performs minor repairs on tools and equipment utilized to perform duties.Responds to requests for information from internal staff, the general public, external entities and/or other applicable individuals regarding assigned area of responsibility. Picks up and delivers a variety of items to various City locations, job sites and/or vendors.Receives, accepts and unpacks incoming materials and supplies; checks delivery receipts against the purchase order and places incoming supplies and materials in assigned locations.Maintains and updates City vehicle inventory records; may requisition and receive all City vehicles.Initiates a variety of accounts payable and accounts receivable documents which includes initiating requisitions, warrant vouchers, partial pay vouchers and purchas
