Description The Senior Administrative Assistant plays a crucial role in supporting the executive leadership team and ensuring the smooth operation of the non-profit organization. This position requires a highly organized, detail-oriented individual with excellent communication and interpersonal skills. The Senior Administrative Assistant will be responsible for managing administrative tasks, coordinating schedules, and facilitating effective communication within the organization and with external stakeholders.Responsibilities:Administrative Support:Provide comprehensive administrative support to the executive leadership team.Manage and prioritize the executives' calendars, appointments, and meetings.Handle phone calls, emails, and correspondence on behalf of the executives.Communication and Coordination:Facilitate communication between the executive team, staff members, and external partners.Prepare and distribute internal and external communications, including reports, presentations, and memos.Coordinate and schedule meetings, conferences, and events.Document Management:Maintain and organize electronic and physical files, ensuring easy retrieval of information.Draft, edit, and proo documents, reports, and presentations as needed.Travel and Logistics:Arrange travel itineraries, accommodations, and logistics for the executive team.Process travel expenses and reimbursements in a timely manner.Board Support and Relations:Assist in the preparation and distribution of materials for board meetings.Coordinate board meetings, including scheduling, agenda preparation, and minute-taking.Project Assistance:Support the planning and execution of special projects and initiatives as directed by the executive team.Collaborate with other departments to ensure project timelines and deliverables are met.Confidentiality:Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.Qualifications:Minimum of 3 years of experience in an administrative or executive support role.Proficient in Microsoft Office Suite and other relevant software applications.Strong organizational and multitasking skills.Excellent written and verbal communication skills.Ability to work independently and collaboratively in a fast-paced environment.Knowledge of non-profit operations and governance is a plus.Education:Bachelor's degree in business administration, communication, or a related field is preferred.The non-profit organization is an equal opportunity employer. We encourage candidates from diverse backgrounds to apply. Requirements Organizational skills, Manage Calendar, Communication, Compose Letters, Event Planning, Meeting Coordination, Meeting Arrangements, Microsoft Excel, Microsoft PowerPoint Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
