The Engineering Administrative Assistant supports the Engineering and Maintenance teams by handling administrative tasks, financial documents reviews, data analysis and system operations. Reporting to the Engineering Department leader, the role ensures efficient operations through scheduling, record-keeping, payroll management, and vendor coordination. The ideal candidate will bring strong organizational skills and professionalism to help maintain seamless project coordination.As Engineering Administrative Assistant, you will:Provide administrative support to the Engineering and Maintenance teams, including scheduling, meeting coordination, and document preparationServes as a key point of contact for field technicians, offering administrative and system support to streamline operations and resolve issues efficientlyProcess and maintain records of purchase orders, departmental checkbooks, and receipts for audit and referenceReview financial documents, such as Profit & Loss statements, and track payroll submissions for accuracy and timelinessManage and oversee data entry, reporting, and overall functionality of systems like Medallia and HotSOS to support decision-makingProvide direct administrative support to the Director of Engineering, including calendar management, preparation of presentations and documentsAssist in onboarding and preparing new hires by coordinating training schedules, setting up system access, and ensuring all necessary documentation and resources are providedCoordinate with vendors, contractors, and internal departments to resolve issues and ensure smooth project executionBuild and maintain strong professional relationships with stakeholders to ensure compliance and effective collaborationCommunicate clearly and professionally through various channels, including email, phone, and verbal interactionsIdentify and report potential hazards, assist with maintenance tasks when needed, and ensure adherence to company policiesRepresent the company professionally through behavior and appearancePerform additional duties as assigned by leadershipTo excel in this role, you must embody our core values of integrity, passion, and a strong work ethic. These values are essential to our success, and we are looking for someone who shares our commitment.
