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Job Title: Administrative AssistantJob DescriptionOur client, an engineering consulting firm, is seeking an Administrative Assistant for their materials department. Location: Nashville, TN Hours: Monday - Friday, 8am to 5pm Essential Roles and Responsibilities: - Serve as administrative support for the materials department - Prepare invoices and bill clients - Maintain equipment records to ensure equipment stays calibrated and assist in logistics for equipment to be recalibrated - Maintain all records for field equipment stored in-house ensuring accuracy - Maintain reports for technician field equipment - Ensure all equipment needed by technicians is in stock and in-house - Coordinate with technicians and other employees to set up projects and assist with proposals - Handle calendaring, travel arrangements, and coordination of day-to-day activities - Compose, prepare, edit, and proo letters, reports, and other correspondence - Answer telephones, screen calls, and forward messages - Keep organized records, filing, and data entry - Maintain quality standards on all projectsHard Skills
High school diploma or equivalent
Experience with invoicing
Minimum 4 years’ relevant administrative experience (construction or related field preferred)
Knowledgeable in MS Word/Excel
Valid driver’s license with acceptable violation history
Soft Skills
Strong communication skills
Job TypeThis is a Contract-to-Hire position with a duration of 6 Month(s).Work SiteThis is a fully on-site position in Nashville, Tennessee.Work Environment100% on-site office environment M-F 8am to 5pmAbout Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
