POSITION OVERVIEWThe Assistant Property Manager provides first-class property management services and assists a Property Manager in overseeing a portfolio of commercial properties.  Day-to-day responsibilities include assisting with issues regarding building/property operations, enhancing tenant relations, vendor scheduling, and customer service.ESSENTIAL FUNCTIONSProvide daily assistance and support to Property Managers in management of a commercial real estate property portfolio.Manage tenant and vendor relations to include keeping contracts and COI updated.Property scheduling and communication with tenants and vendors.Assist with accounting, reporting, and budgeting tasks.Assist with lease administration.RESPONSIBILITIESWork with Property Managers to resolve building operations’ issues.Work closely with vendors to ensure compliance with service contracts.Recommend and/or complete vendor contracts as appropriate.Ensure adherence to property owners’ policies and procedures, as well as compliance with codes, regulations, and governmental agency directives.Answer office telephone as required and assist callers.Receive work order requests and coordinate with the building technician or vendor(s) as appropriate.Schedule building activity including move-ins/move-outs and verify insurance.Follow established A/R guidelines including contacting tenants regarding follow-up on rent payment status and assisting Property Manager in lockouts, assigning late fees, or sending demand letters as necessary.Review and ensure the accurate coding of invoices for payment.Assist Property Managers in the preparation of the monthly reporting package/financial reports according to owner's needs.Assist Property Managers with the preparation, assembly, review, and implementation of the annual operating and capital budgets, as well as operating expense reconciliations.Assist the Property Managers as appropriate in coordinating insurance procurement, electricity procurement, and real estate tax review processes for properties.Ensure compliance with management agreements.Work with the Property Managers to facilitate accounting, leasing, marketing, and construction needs.Understand lease types to assist the Property Manager with ensuring Lease compliance.Process Tenant billbacks expenses.Assist in the response and resolution of after-hour emergency calls as needed.Assist in planning and executing tenant events with management team.
