We are seeking a detail-oriented and reliable Bookkeeper / Administrative Assistant to join our team. This role is responsible for managing day-to-day financial operations and supporting administrative functions to ensure smooth business operations. The ideal candidate will have strong experience with QuickBooks, excellent organizational skills, and the ability to handle multiple responsibilities including payroll processing, accounts payable/receivable, reconciliations, and sales tax reporting. This position also plays a key role in maintaining office organization and supporting internal team needs. Join us to make a significant impact in our financial management team.
Working hours are negotiable.
Key Responsibilities:
Payroll Processing:
-Process bi-weekly/monthly payroll for employees
-Prepare and remit payroll tax payments (federal and state)
-File quarterly and annual payroll reports (e.g., 941s, 940s)
-Prepare and distribute W-2s and 1099s
Accounts Payable/Receivable:
-Enter and pay vendor invoices in alignment with purchase orders (POs)
-Maintain accurate vendor records and payment schedules
-Resolve discrepancies with vendors as needed
-Record customer payments and apply to outstanding invoices
-Monitor aging reports and follow up on overdue accounts
-Implement and manage AR collection processes
Bank/Credit Card Reconciliation:
-Review and reconcile monthly credit card statements
-Ensure all transactions are categorized and supported with receipts
Sales Tax Compliance:
-Prepare and file state/local sales tax reports
-Ensure timely payment of all sales tax obligations
General Office Administration:
-Organize and maintain digital and physical filing systems
-Support management with scheduling, correspondence, and internal documentation
-Assist with onboarding, supply ordering, and basic HR tasks
Qualifications:
-Associate degree in accounting, business, or related field preferred, or equivalent work experience (Bachelor’s degree is a plus)
-3+ years of experience in bookkeeping, accounting, or a related role
-Proficiency with QuickBooks (experience preferred)
-Strong understanding of accounting principles and financial reporting
-Experience with payroll processing, including tax filings and year-end reporting (W-2s, 1099s)
-Familiarity with sales tax reporting and payments
-Strong attention to detail and organizational skills
-Ability to manage multiple priorities and meet deadlines
-Excellent verbal and written communication skills
-Proficiency in Microsoft Office (Excel, Word, Outlook)
Job Type: Part-time
Pay: From $25.00 per hour
Expected hours: 10 – 20 hours per week
Benefits:
Flexible schedule
Education:
Associate (Required)
Experience:
Bookkeeping: 3 years (Required)
Ability to Commute:
Austin, TX 78754 (Required)
Work Location: In person
