The Executive Assistant provides comprehensive support to the President and Executive Team and facilitates a productive and efficient work environment for the executive function of the organization. This position manages communication with the Board of Directors, including all facets of board meeting preparation and follow-up. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Primary Responsibilities:
Provide high-level administrative support and assistance to the President and Executive staff that ensures outstanding communication and responsiveness
Maintain and handle confidential information
Schedules/organizes meetings for board meetings, staff one on one meetings, retreats and other logistics
Attends meetings, when requested, taking notes and recording minutes
Serves as a liaison to Board of Directors, maintaining profiles, correspondence
Arranges travel and accommodations for executives when requested
Performs office tasks including maintaining records, supply inventory, and performing basic bookkeeping.
Prepares and edits correspondence, presentations, reports
Other duties as assigned
Professional Attributes:
Demonstrated ability to meet deadlines and adapt to changing circumstances
Highly organized, and highly detail-oriented with strong project management skills; able to perform and prioritize multiple tasks seamlessly
Possess outstanding verbal and written communication skills
Proactive approaches to problem-solving with strong decision-making capability
Highly resourceful team-player, with the ability to also be extremely effective independently
Education/Experience Required/Desired:
Associates Degree and at least five years of related experience or at least 10 years of executive assistant experience
Strong work tenure: 5 to 8 years of experience supporting an executive team
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Highly proficient with the Microsoft Office Suite
Prior nonprofit experience a plus
