Vacancy expired!
Fast Growing Engineering Office is looking for a self motivated and Punctual individual with following skills.
RESPONSIBILITIES & DUTIES:
General Administrative Support
Assist with all day-to-day office operations
General Office clerical and administrative activities
Greeting and directing visitors as necessary - offer and serve refreshments as required
Telephone/receptionist duties
Word processing
Filing, Faxing, Scanning
Assist with maintaining company "log" records - mail/stamps, copying/printing, faxing, delivery
Assist with drafting and finalizing company correspondence, accounts payable, e-mails and faxes
Scheduling meetings and posting on Outlook calendar
Making travel arrangements
Monitoring and arranging for purchasing office supplies; maintain "shopping list" of supplies that need to be replenished or special purchases
Maintain organization of Storage cabinets for supplies
Checking mail, logging in Project related mail, and routing to principal, office manager, or project manager as required.
Errands outside the office as requested
Assist Principal with personal and community activity-related activities, errands, files, etc.
Monitor and Clean office desk areas and conference room. Remind all personnel to clean and file in their areas at the end of each day and especially on Friday.
Maintain and Clean coffee stations and utensils at the end of each day.
Assist with making coffee and obtaining refreshments as requested.
Assist Project Manager in Setting up and maintaining Notebook File system for projects
Assist in the preparation of PowerPoint presentations and other items needed for project meetings, presentations or reports
Attend and assist with PowerPoint presentations as requested.
Assist in the preparation of marketing and business development items such as brochures, resumes and marketing packets
Assist with the planning and preparation of company responses to Requests for Qualifications (RFQs), Requests for Proposals (RFPs) and providing such documents for teaming opportunities.
Maintain backup supply of marketing packets.
Assist with planning and completing marketing/public relations e-blasts.
Assist with orders for printing that are out sourced (i.e. business cards, rfq covers, etc.)
Other support activities related to Marketing and Business Development as requested.
QUALIFICATIONS:
Excellent interpersonal skills
Ability to multi-task and work with limited direct supervision
Proficiency with English technical writing skills and verbal communication.
Computer savvy, with excellent computer skills in Microsoft Word, Excel, PowerPoint, Desk-Top Publishing, etc.
Proficiency with Adobe Photoshop, Illustrator and other Adobe & Graphics software.
Proficiency with Organization skills
Proficient with word-press and editing
Please e-mail Resume with compensation expectations. This is an immediate hire position. Thank you.
