Vendor Relations Admin
Dallas, TX near Walnut Hill and 35
$21-22/hr
Monday - Friday, 8AM - 5PM, onsite
The Vendor Relations Department is responsible for a wide range of tasks that facilitate the daily management, interaction, oversight, and administration of our strategic service partners. We are currently seeking a Vendor Relations Admin to join our tenured team.
Key Responsibilities:
Assist in the recruitment, retention, and maintenance of subcontractor relationships for our client's national accounts.
Maintain and manage current business relationships while actively seeking new strategic alliances.
Update and organize vendor records, negotiate and manage contracts, and provide training to new vendors.
Handle accounting discrepancies and prepare reports for the Director of Vendor Relations.
Education & Experience:
High school diploma required.
2-3 years of admin experience, preferably in a role emphasizing negotiations and relationship building.
Goal-oriented and motivated individuals are encouraged to apply.
Candidate Attributes:
We are looking for candidates who possess the following attributes:
Ability to handle multiple tasks under pressure, meet tight deadlines, and seize last-minute opportunities.
Proficiency in Windows-based operations, including Microsoft Excel, Microsoft Word, and PowerPoint.
Strong organizational skills, dependability, resourcefulness, promptness, follow-through, and time management.
Job Specific Tasks:
Answer a high volume of phone calls.
Update Certificate of Insurance (COI) requests and run the COI report monthly.
Follow up with vendors regarding the status of paperwork and contracts.
Update the Batch GEO mapping system monthly.
Assist with receiving invoices.
Issue customer-requested COIs.
Create and maintain vendor profiles.
Send out new contracts and renewals using DocuSign as needed.
Navigate the DocuSign database to send contracts to our subcontractor network.
Negotiate rates with potential and existing vendors.
