Communication and Scheduling:
Answering phone calls and taking messages: A primary function is to handle incoming calls and direct them appropriately.
Scheduling appointments and meetings: Managing calendars and coordinating schedules for staff and clients.
Managing emails and correspondence: Responding to inquiries and forwarding messages. Sending and distributing mailed correspondence.
Organization and Clerical Tasks:
Maintaining filing systems: Organizing and retrieving documents, both physically and digitally.
Drafting and editing documents: Preparing memos, reports, and other correspondence.
Managing office supplies: Ordering and tracking supplies to ensure a well-stocked office.
Compiling credit card receipts: Preparing, reconciling and submitting credit card statements for payment.
Performing basic bookkeeping tasks: Assisting with financial tasks such as maintaining records or processing invoices.
General Accounting Tasks:
Daily Invoicing: Input daily invoices and receive payments from day prior.
Daily Receivables: Input daily receivable invoices from vendors for payment.
Other Responsibilities:
Assisting with travel arrangements: Coordinating flights, hotels, and other travel needs.
Assisting with presentations and event planning: Helping to prepare materials and coordinate logistics.
Assisting with payroll: Collecting, reviewing and then submitting timesheets for weekly payroll.
