ob Description:
We are looking for an organized and proactive Office Administrator to join our growing tax office. This is a key role in a small, dynamic team where your contributions will directly impact our efficiency and client satisfaction. The ideal candidate will have prior experience in office administration, particularly within a tax or accounting environment, and a strong desire to support our team as we expand.
Key Responsibilities:
Manage daily office operations, including scheduling appointments, answering phones, and handling email correspondence.
Organize and maintain client files and documentation, ensuring everything is accurate and easily accessible.
Assist with the preparation and processing of tax documents, ensuring compliance with all relevant regulations.
Serve as a point of contact for clients, providing exceptional customer service and addressing inquiries promptly.
Support bookkeeping tasks, such as data entry, invoice processing, and maintaining financial records.
Help streamline office procedures and implement best practices to improve efficiency as the office grows.
Coordinate and assist with marketing efforts to attract new clients and promote our services.
Maintain a professional and welcoming office environment.
Qualifications:
Previous experience as an office administrator or in a similar role, preferably within a tax or accounting setting.
Exceptional organizational skills and attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with tax preparation software is a plus.
Strong communication skills, both verbal and written.
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
A proactive mindset and willingness to take initiative in a small team setting.
High level of integrity and discretion when handling confidential information.
