Podcast Manager and Executive Assistant
Job Summary
We are seeking a multi-talented and highly organized individual to join our team as a Podcast Manager and Executive Assistant. This dual-role position is integral to the smooth operation and growth of our business, requiring a detail-oriented, creative, and proactive professional. You will oversee podcast production and management while supporting the executive team with administrative and operational tasks.
Key Responsibilities
Podcast Management
Production Oversight: Manage all aspects of podcast production, including editing, uploading, and ensuring high-quality audio and video output.
Guest Management: Coordinate guest bookings, prepare briefing materials, and manage communication with podcast guests.
Content Planning: Collaborate on content calendars, topic brainstorming, and scripting to align with brand strategies.
SEO and Distribution: Optimize podcast episodes for SEO and manage distribution across all major platforms (Apple Podcasts, Spotify, YouTube, etc.).
Marketing and Engagement: Create promotional materials for podcast episodes, including social media posts, show notes, and graphics.
Analytics Tracking: Monitor and analyze podcast performance metrics to identify opportunities for growth.
Executive Assistant
Calendar Management: Maintain the executive's calendar, scheduling meetings, appointments, and deadlines efficiently.
Project Coordination: Keep track of ongoing projects, ensuring deadlines are met and tasks are delegated appropriately.
Communication Management: Handle email correspondence, draft responses, and manage communication on behalf of the executive.
Document Preparation: Proofread, format, and organize documents, proposals, and presentations.
Task Delegation: Assign and follow up on tasks with team members, ensuring accountability and progress.
Administrative Support: Perform general administrative duties, including managing files, travel arrangements, and expense reporting.
Qualifications
Experience: Minimum 2 years in podcast management, production, or a related field, plus experience as an executive assistant or in a similar administrative role.
Technical Skills: Proficiency in podcast editing software (e.g.,riverside, Audacity, Adobe Audition), project management tools (e.g., Notion, Asana), and calendar software (Google Calendar, Outlook).
Communication Skills: Exceptional written and verbal communication skills, with the ability to maintain a professional tone.
Organizational Skills: Highly organized with strong attention to detail and the ability to prioritize tasks effectively.
Creative Thinking: Ability to brainstorm content ideas and create engaging promotional materials.
Tech Savvy: Familiarity with social media platforms, graphic design tools (e.g., Canva, Adobe Creative Suite), and podcast hosting platforms.
Key Attributes
Proactive and Resourceful: Takes initiative to solve problems and improve processes.
Adaptable and Flexible: Thrives in a fast-paced, dynamic environment with changing priorities.
Collaborative Team Player: Works well with a team while also capable of working independently.
Client-Centric: Comfortable managing client relationships and ensuring a positive experience.
Compensation and Benefits
Competitive salary based on experience.
Flexible working hours with remote work options.
Opportunity to grow within a fast-paced and innovative company.
Access to training and professional development resources.
Application Process
To apply, please submit your resume, a cover letter detailing your experience in podcast management and executive support, and a portfolio or examples of your work (if applicable).
This role is ideal for a creative, organized, and ambitious professional looking to make an impact in a growing, dynamic business.
