About the Role:
We’re looking for an Administrative Assistant to support our Business Administration Team. This role involves handling a variety of tasks to help keep things running smoothly. The ideal candidate is organized, reliable, and comfortable managing day-to-day administrative work. If you're someone who can juggle different responsibilities and likes to keep things on track, we'd love to hear from you.
Key Responsibilities:
Administrative Support:
Manage calendars, coordinate meetings, and draft reports and external / internal communications.
Handle email correspondence, phone inquiries, and other clerical duties.
Operations Coordination:
Assist in the coordination of building operations & management, vendor management, and facility-related tasks.
Inventory Management:
Monitor and maintain office and operations-related inventory, ensuring adequate stock levels of supplies and materials.
Coordinate with vendors for ordering, deliveries, and returns.
Track inventory usage, reconcile discrepancies, and update inventory records regularly.
Support the Operations Manager in implementing inventory control procedures.
Client Relations:
Support client accounts, review reports, follow up on deliverables, and ensure orders are processed and data systems are up to date.
Team & Task Management:
Help track employee task assignments, action items, monitor project deadlines, and assist with new hire onboarding.
Qualifications:
Prior experience in administrative support or operational roles
Exceptional organizational, time management, and multitasking abilities
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and project management tools
Ability to handle sensitive and confidential information with discretion
Bilingual is a plus
Must be authorized to work in the United States
Must have reliable transportation
Must be able to pass a background check
What We Offer:
Competitive salary and comprehensive benefits package
A collaborative, growth-oriented work environment
Opportunities for professional development and career advancement
Paid Vacation
Medical Insurance contribution
Mileage Reimbursement
Bonus Program
Join our team and play a vital role in keeping our operations running smoothly while making a lasting impact on our business success.
