Back Office Assitant – Green Coffee
Location: Tomball, TX | Job Type: Full-Time | Pay: $18.00/hour
Schedule: Monday – Friday, 8:00 AM – 4:30 PM (On-site)
Position Overview
We are seeking a reliable and detail-oriented Back Office Assistant to support our sales team. This role plays a critical part in ensuring smooth administrative operations behind the sales process—from managing client records to assisting with offer sheets, sample requests, invoicing support, and CRM updates. The ideal candidate is organized, proactive, and able to thrive in a fast-paced, team-oriented environment.
Key Responsibilities
Input and update customer data and notes in the CRM system (HubSpot or similar)
Coordinate with logistics and accounting to ensure accurate sales documentation
Generate and manage sales orders, sample orders, and invoices as needed
Track and follow up on sample shipments and client feedback
Prepare internal reports and assist with sales performance tracking
Support communication between sales, logistics, and operations
Ensure timely and accurate administrative processing of transactions
Help organize trade shows and client meetings logistics when needed
Qualifications
High school diploma or equivalent required, associate's degree preferred
2+ years of experience in sales support, customer service, or office administration
Familiarity with CRM software (HubSpot a plus) and Microsoft Office Suite
Basic understanding of supply chain or coffee industry a bonus
Excellent organizational and communication skills
Detail-oriented with a proactive, problem-solving mindset
Bilingual (English/Spanish) is a plus, but not required
Compensation & Benefits
Competitive hourly pay based on experience
Paid time off
Collaborative and growth-oriented team culture
Full-time schedule: 40 hours/week, Monday to Friday
In-person position in Tomball, TX
