Job Title: Bilingual Pharmacy & DME Administrative Assistant
Location: Houston, TX 77079 (Exact location to be discussed during interview)
Reports To: CEO (Pharmacy Owner)
Position Type: Part-Time (Training) → Full-Time (Maternity Coverage)
Department: Pharmacy Operations
Position Summary:
We are a fast-growing, tech-forward startup pharmacy seeking a dependable, bilingual Pharmacy & DME Administrative Assistant to join our team. This hybrid role includes front desk duties, order processing, and direct support to the CEO—including occasional personal tasks. The position begins part-time at 16–20 hours per week during training, with a transition to full-time during maternity leave coverage.
Candidates must have reliable transportation and be comfortable working in person at our Houston location. This is an ideal opportunity for someone who is tech-savvy, flexible, and ready to grow with a dynamic, fast-paced team.
Key Responsibilities:
Front Desk & Patient Support
- Greet and assist patients and visitors
- Answer phones, manage inquiries, and schedule appointments
- Process prescription and DME orders accurately
- Collect payments and issue receipts
- Maintain a clean, organized front desk environment
Data Entry & Order Processing
- Enter prescription and DME information into pharmacy software (e.g., PioneerRx)
- Verify insurance and required documentation
- Follow up on incomplete records or outstanding orders
- Ensure compliance and data accuracy in patient files
Executive Assistant to CEO
- Assist the CEO with day-to-day pharmacy operations and personal administrative tasks
- Manage delegated assignments, reminders, and communications
- Handle sensitive tasks with discretion and professionalism
- Be prepared to perform TAS (Tasks As Signed) beyond the listed duties
Preferred Skills & Experience:
- Bilingual in English and Spanish — required
- Previous experience in pharmacy, medical, or DME setting — preferred
- Familiarity with PioneerRx, GoHighLevel, or similar platforms — a plus
- Tech-savvy, adaptable, and eager to learn new systems
- Strong communication and multitasking skills
- Detail-oriented and dependable in a startup environment
Schedule & Compensation:
- Part-Time: 16–20 hours/week during training
- Full-Time: Up to 40 hours/week during maternity leave
- Must have reliable transportation and ability to report on-site
- Location: Houston, TX 77079 (exact address shared upon hiring)
- Reports to: CEO
- Pay: Based on experience
