Job Title: Executive Assistant - Location: Houston, TX Company: Imagen Management Group, Inc. About Us: IMG, Inc. is a dynamic and innovative entertainment company specializing in the production and execution of a variety of Events, such as concerts, live performances and corporate events. We are dedicated to delivering high-quality entertainment experiences that captivate and inspire audiences. Our team is passionate, creative, and driven by a shared vision of excellence. Job Description: We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will have exceptional communication skills, some understanding of accounting principles, simple contracts, and the ability to manage multiple tasks with precision and discretion. As an Executive Assistant, you will play a pivotal role in ensuring the smooth operation of our executive team and contribute to the success of our projects and initiatives. Experience in the entertainment industry and advertising will be a plus, but not required. Key Responsibilities: Administrative Support: o Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. o Coordinate and prepare materials for meetings, presentations, and reports. o Handle incoming and outgoing communications, including emails, phone calls, and correspondence. o Maintain confidential files and records. Project Management: o Assist with the planning and execution of entertainment projects and events. o Monitor project timelines and deadlines, ensuring all tasks are completed on schedule. o Coordinate with internal and external stakeholders to facilitate project progress. Communication and Liaison: o Act as the primary point of contact between executives and external parties. o Facilitate communication within the executive team and across departments. o Represent executives in meetings and events as required. Event Coordination: o Organize and coordinate company events, meetings, and industry functions. o Manage event logistics, including venue selection, catering, and guest lists. o Ensure seamless execution of events, providing on-site support as needed. Research and Analysis: o Conduct research on industry trends, competitors, and potential business opportunities. o Prepare summaries and reports to support executive decision-making. Special Projects: o Undertake special projects as assigned by executives, contributing to the strategic goals of the company. o Provide support for marketing, promotional, and PR activities. Qualifications: Education: Communications, or a related field preferred. Experience: o Minimum of 3-5 years of experience as an executive assistant, preferably within the entertainment industry. o Proven track record of supporting senior executives and managing complex schedules. Skills: o Exceptional organizational and multitasking abilities. o Strong written and verbal communication skills. o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools. o Ability to work independently and as part of a team. o High level of discretion and professionalism. o Proficiency in English and Spanish preferred. Attributes: o Strong attention to detail and problem-solving skills. o Ability to thrive in a fast-paced and dynamic environment. o Flexibility to adapt to changing priorities and deadlines. o Passion for the entertainment industry and a keen interest in its trends and developments. Benefits: Competitive salary and benefits package. Opportunities for professional growth and development. A vibrant and collaborative work environment. Participation in exclusive industry events and experiences. Application Process: Interested candidates are invited to submit a resume and cover letter detailing their qualifications and experience. Please send your application to info@Imagenvenues.com with the subject line "Executive Assistant Application". IMG, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
