Small family owned business looking for an Accounts Payable/Receivable and Office Assistant.
Please note that this position will start at the corporate office in the Spring Branch Area, but the corporate office will be moving to Waller area within the next 6 months.Work hours are 7:00 am to 4:00 pm, Monday - Friday.
Accounts Payable/Receivable is responsible for the accurate and timely processing of the Company’s invoices to include coding, processing and research. In addition, the position is responsible for collecting and creating weekly payroll spreadsheets.Also, providing a high level of customer service to both internal and external customers.
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Responsibilities & Duties:
Invoice processing- research and entry using accounting software
Establishing and maintaining relationships with new and existing vendors
Monitor accounts to ensure payments are up to date
Resolve invoice discrepancies
Manage weekly employee hours and create weekly spreadsheets for management.
Office Assistant- is responsible for answering phone calls, managing incoming and outgoing mail, maintaining office files, ordering supplies, welcoming visitors, and performing general administrative tasks to ensure the smooth operation of an office environment; requiring strong organizational skills, attention to detail, and basic computer proficiency.
Provide comprehensive clerical support – including managing phone calls, emails, and correspondence – ensuring timely and professional communication.
Maintains equipment by troubleshooting failures, calling for repairs, monitoring equipment operation and purchasing meter funds.
Oversee office supplies inventory, ordering necessary supplies, and maintaining a tidy and organized workspace.
Accurately input and update data in company systems, maintaining the confidentiality and integrity of sensitive information.Greet and assist visitors, clients, and employees with queries, providing a positive and professional first impression of the company.
Benefits:
401(k)
Health/Dental/Vision Insurance
Life/Disability Insurance
Education:
High school diploma or GED required
Associate Degree a plus
Qualifications:
1-3 years experience in accounts payable/receivable or experience in a general accounting position
Strong organization and communication skills
Excellent time management skills and ability to multitask and prioritize work
Ability to work under limited supervision and is able to problem solve
Proficiency with Word & Microsoft Excel
Construction office experience a plus
Computer Ease software experience a plus
Spanish Speaking a plus
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