The Personal Assistant is responsible for providing high level administrative support to senior level executives within the company, including but not limited to managing their schedule, travel, and expenses. The ideal candidate is highly organized, pragmatic, an expert multi tasker and is not easily overwhelmed. Additionally, the Personal Assistant is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally, and works independently with minimal supervision or direction.
Responsibilities
Manage and coordinate logistics for meetings, events, and travel for a team of executives and when necessary, members of their team
Ensure supported executives are prepared with all materials and information for meeting, events, and travel by compiling itinerates, reports, and/or presentations
Provide ad hoc support and holiday cover
Generate reports in Excel and PowerPoint
Prepare expense reports
Skills And Qualifications
Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating
Strong attention to detail, follow-up and excellent organizational skills
Ability to treat sensitive and confidential information with appropriate discretion
Strong sense of urgency, adaptability, flexibility and resourcefulness
Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
Proficiency in Microsoft Office, including Outlook, Word, and Excel; PowerPoint a plus
Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills
