PT Accounting Assistant Position
Commercial real estate firm is searching for an Accounting Assistant. Candidates must have knowledge of AP/AR and general accounting processes as it applies to maintaining and processing accounts payable and receivable transactions which include entering and paying invoices weekly, reviewing vendor statements, maintaining tenant billing, and entering expense report transactions in a commercial real estate company. Candidates must have excellent communication and problem-solving skills as well as great attention to detail. This is a part time remote position and open to Texas residents only.
Duties:
-Manage the weekly AP process by maintaining the billing email, entering all invoices that come through each week for all entities, and communicating with team members for any questions
-Review vendor statements and take follow-up steps as needed
-Answer all vendor questions through email/phone call
-Research any bills discrepancies (unpaid balances, late fees, etc)
-Collect and maintain the W-9s for all vendors
-Maintain the tenant billing monthly, quarterly, and annually which includes preparing the invoice, sending to the tenant contact, and ensuring the payment is received in a timely manner
-Routinely update and maintain the invoice checklist with invoice sent dates, POCs, and invoicing frequency notes, and rental amount changes.
-Review outstanding AR every month and send emails as needed to respective tenant POCs
-Assist in entering weekly Divvy transactions into the accounting software
-Assist with the yearly 1099 process
-Assist in extracting prior year data from previous accounting systems
Skills, Traits, Capabilities, and Experience:
- At least 3 years AP/AR experience in a commercial real estate company
-Proficient in Microsoft Excel
-Excellent verbal and written communication skills.
-Must have problem solving skills and attention to detail and accuracy
-Must be able to prioritize work when given multiple projects.
-Knowledge of Avid and MRI preferred
-Bachelor’s Degree in Accounting preferred
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