Executive Administrative Assistant - Office Manager
Family owned Hammon Plating has been in business since 1969. As a leader in the cleaning and plating industry, we have set the standard with premium processes and procedures to support semi-conductor, biotech, solar and a variety of other industries. Currently, we are looking to expand and grow our organization by adding to our well-seasoned staff of experts. Most of our employees have been with us for over thirty years! If you like the idea of growing your career and benefiting from your strong work ethic and solid work experience, we highly encourage you to apply today!
Location: Salt Lake City, Utah Schedule: Full-time, M-F
Position Summary
The Executive Administrative Assistant - Office Manager will be responsible for being the face of Hammon Plating, Salt Lake City. This person will answer, direct, and contend will all incoming calls. They will support staff as necessary, do data entry, be responsible for purchasing, and submission of employee payroll hours to accounting, and also be responsible for special projects. This person will also do filing and organization of the filing system in the Accounting Department, and process payables. They will come to the role with solid executive administrative experience, be very organized, and have a high attention to detail. This person will be the face of our new facility in Salt Lake City, and professionally support all areas of our executive team.
Job Description
Manage scheduling for company executives
Draft, review, and send communications on behalf of company executives
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Answer and respond to phone calls, communicate messages and information to the executives
Prioritize emails and respond when necessary
Coordinate travel arrangements
Maintain various records and documents for company executives
Professionally answer, contend with, and direct incoming calls
Data entry, when needed; Update database, as needed
Assist and support all areas of executive staff
Respond professionally and amiably to requests for administrative support or assistance
Responsible for purchasing, as instructed
Submit payroll hours gathered from employees and provide them to Accounting Department
Organize and manage filing system for Accounting Department
Process payable checks, as needed
Assist other staff in administrative tasks, as requested.
Special projects
Requirements
Professional, but personable demeanor
Excellent written and verbal communication skills
Time-management skills
Detail-oriented
Work independently from instruction
Ability to multi-task
Interpersonal skills
Basic understanding of frequently used computer software and programs, such as Microsoft Office
Detail-oriented and organized
Must have reliable transportation
APPLY HERE: https://hammonplating.applytojob.com/apply/0xmrOQ2fYR/Executive-Admininstrative-Assistant-Office-Manager?referrer=20231024184949BASJXSQITYXSEJ7E
Employee Benefits
Generous employee compensation & benefits packages
Significant 401K profit-sharing program
