Twin Farms is seeking a highly organized, thoughtful, and proactive Executive Assistant to support the Managing Director.This role goes beyond traditional administrative support. The Executive Assistant will serve as a trusted partner, helping manage priorities, communications, meetings, projects, and follow-through across the property. The position will also help translate leadership priorities into action, keep key stakeholders aligned, and ensure important matters move forward with discretion, urgency, and accountability.The ideal candidate is polished, calm, and comfortable in a fast-paced luxury hospitality environment. This person must exercise sound judgment, maintain strict confidentiality, anticipate needs, and communicate with warmth and professionalism.Key ResponsibilitiesManage the Managing Director’s calendar, meetings, travel, and daily priorities.Coordinate meetings, agendas, materials, logistics, and follow-up.Monitor correspondence and identify time-sensitive matters.Prepare reports, presentations, meeting notes, and executive communications.Track decisions, deadlines, commitments, and action items.Support communication between the Managing Director and department leaders.Follow up with leaders and stakeholders to maintain momentum and accountability.Coordinate travel, itineraries, reservations, and expenses.Assist with confidential employee, operational, financial, and strategic matters.Support special projects, property initiatives, events, and leadership priorities.Review documents and communications for accuracy, tone, and completeness.Anticipate conflicts, operational needs, and upcoming deadlines.Provide occasional support outside normal business hours when urgent matters arise.Perform other duties and special assignments as requested.Leadership and Communication ExpectationsRepresent the Managing Director and Twin Farms with professionalism, warmth, and discretion.Build trusted relationships across departments.Communicate clearly, respectfully, and promptly.Remain composed and resourceful as priorities shift.Exercise sound judgment when acting independently or escalating concerns.Protect the Managing Director’s time while remaining approachable and responsive.Encourage timely follow-through and accountability in a collaborative manner.Navigate complex or sensitive situations with maturity and discretion.Take full ownership of assigned responsibilities through completion.
