Administrative Coordinator

Administrative Coordinator

02 Mar 2024
Virginia, Chantilly, 20151 Chantilly USA

Administrative Coordinator

Description Responsibilities:General Administrative:

Open and close the property management office promptly, ensuring all equipment is functional.

Provide courteous and prompt responses to incoming calls and greet visitors warmly.

Manage correspondence, mail distribution, and office supplies.

Maintain cleanliness and organization of workspaces, common areas, and facilities.

Handle office furniture and equipment maintenance.

Assist in composing correspondence and maintaining tenant and vendor files.

Accounts Payable:

Code invoices and process accounts payable accurately.

Monitor budget versus actual expenses and ensure timely payment of expenses.

Maintain records of operating expenses and financial transactions.

Accounts Receivable:

Review and manage tenant accounts receivable, including rent roll information and billing accuracy.

Prepare and review tenant statements, invoices, and bill-backs.

Assist in annual tenant escalation reconciliations and resolve tenant queries professionally.

Foster positive tenant relations through effective communication and support.

Tenant/Building Administration:

Facilitate vendor contracts, service orders, and competitive bidding processes.

Compile new tenant packages and maintain lease files.

Process tenant requests and maintenance work orders promptly.

Update tenant information systems accurately and distribute necessary reports to relevant parties.

Manage tenant keys and access cards efficiently, ensuring security protocols are followed.



Bachelor's degree in Business Administration, Real Estate Management, or related field preferred.

Prior experience in property management or administrative roles is advantageous.

Proficiency in Microsoft Office Suite and property management software (e.g., Building Engines) is desirable.

Strong organizational skills with the ability to multitask and prioritize effectively.

Excellent communication and interpersonal skills, with a focus on delivering exceptional client service.

Join our team and contribute to the success of our property management operations while fostering positive tenant and vendor relationships. As a Property Administrator, you will play a pivotal role in ensuring smooth and efficient day-to-day operations.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:/// .

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