Commercial Construction or Residential Construction Background in AP Construction required. Report directly to Owner and Accounting Mgr.
- 3-5 Years’ Experience desired with similar background in construction. Position duties below, but limited to:
- Oversee all Accounts Payable Duties for Vendor / Suppliers for FGM.
- Process & oversee the printing of payment checks, process payment invoice, stuff envelopes, stamp and see off to US Mail or UPS/FedEx service.
- Enter Invoices into QuickBooks – coding invoices for job costing (assigning to a specific project/material product)
- Process 1099 weekly Payroll; and monthly Payment Application Requests. Reviewing Sub’s time sheet ticket worked hours on each project job. Processing their payment checks; processing release of lien forms, creating FedEx/UPS labels & sending out timely. All reviewed with Owner and presented for revisions/corrections prior to processing payment.
- Email and correspond with Vendor Account reps as needed for discussing issues for corrections, credit memos. It’s a very important to maintain a harmonious relationship with the Vendor Account reps and personal make telephone calls to notify them of any needs or special requests. Solely relying on emails is not our protocol and building a rapport is imperative.
- Process Release of Lien Requests for Vendors needed for Accounting Manager – coordinating for providing needed back up monthly billing documents.
- Maintain Multiple Racks of Purchase Orders for Incoming Orders awaiting receipt of packing slips/PO Pkg to be turned in as marked complete. Weekly review of any problems with Logistics PO Admin team member.
- Process and pay Virginia State Sales Use Tax for Vendors who do not collect Va. Sales Tax. Maintain and monitor monthly payments due with online payments.
- Reconcile all Vendor Supplier Statements
- Reconcile Bank Statements and Credit Card Statements
- Run weekly A/P Reports to review payments to be made for weekly check run with Owner & Accounting Manager.
- Assist with supporting documents A/P Reports in Excel from QuickBooks to process cash flow 12 week look ahead planning (every other week) with Owner & Accounting Manager.
- Oversee and Manage Company Petty Cash Ledger Book Account and Associated Company Credit Card reconciliations and ledger book – processing a great deal of gas receipts/coding to job and fleet truck
- Oversee and manage Truck Fleet for monitoring Truck Registrations, Inspections, Maintenance programs and any reported repairs, windshield replacement & GPS Tracking program etc. Acting as Key Person for contacting for scheduling service, reviewing quotes for repairs and replacement tires. Key Person to communicate with GPS Vendor, Windshield Replacement Scheduling. Key Person to maintain Fleet Truck Books that contain Insurance Card, Registration, Trailer Registrations, All Fleet scheduling is assisted and coordinated with the Shop Manager’s help and coordination.
- General daily filing, assisting with incoming telephone calls and walk-in applicants. Daily interaction with office team and Shop Mgr to assist where needed - we are looking for a true team player for a busy atmosphere office with a "can do" spirit.
