Busy construction company looking to add a member to our team for office administration and accounting assistance.
The office admin is the traffic controller of the business, who assists with whatever is needed every day to ensure all departments are operating efficiently. You will be a critical team member in assisting with the day to day operations of the business, working closely with the rest of the team and the owner of the company to keep our schedule full and office running efficiently.
GENERAL DESCRIPTION:
We are seeking a detail-oriented and proactive office admin to oversee daily administrative operations, assist in managing AR/AP functions, and implement quality customer service. In this supporting role daily responsibilities include but are not limited to data entry, account reconciliations, subcontractor compliance, accounts receivable, accounts payable and filing. Office responsibilities involve answering the door, greeting customers, distributing mail/packages, assist team members as needed, equipment tracking, fleet management, ensure the office is always clean and organized, monitor office supply inventory and requisition etc You will not have to answer the main phone lines, the head PMA answers the call center 800 line, you will be responsible for answering your company issued cellphone.
QUALIFICATIONS:
Experience in office administration / management
Proficient in Microsoft Office, Excel, Word, Outlook
Accounting knowledge or experience preferred (not required)
QuickBooks knowledge a plus (not required, will train)
Effective written and verbal communication
Must be detail oriented and organized
Exceptional leadership, organizational, and communication skills
Ability to thrive in a fast-paced, high-volume environment
SUBMISSION:
Please submit your resume along with the schedule you prefer.
Compensation based on experience and skills.
PLEASE DO NOT CALL OUR OFFICE; WE WILL REACH OUT.
FAQ's
1. Where is this job located? In our office near the oceanfront.
2. Is it still available? Yes, we will remove this post when it is filled.
3. Do I need to send a resume? Yes. We will not review applicants with no resume.
4. When Can I Start? If the applicant fits the job, then we will make an offer to start the Monday following the interview.
4. What is my schedule? In person at our office, Monday - Friday 8:30 AM to 5:00 PM
