Company Overview
We are a small, family-owned group of businesses in the local marina and boating industry:
The Pelican’s Nest Marina (PNM): Full-service marina offering slip rentals and used boat sales.
HM Enterprises Trading as HM Boats (HM): Engine sales and marine engine service provider.
Pelican’s Nest Properties (PNP): Manages commercial properties, including the facility housing HM Boats and other tenants.
We are seeking a detail-oriented, part-time (15 – 20 hr.) Administrative Assistant with bookkeeping experience in QuickBooks Desktop (Pro Plus 2024) to support financial recordkeeping and administrative operations across all three companies.
Position Summary
The Administrative Assistant / Bookkeeper will handle day-to-day bookkeeping and data entry tasks using QuickBooks Pro Plus 2024 (desktop). This role involves entering information from our Point-of-Sale (POS) systems and bank feeds, reconciling accounts, and maintaining accurate financial records to prepare for year-end reporting. The position reports directly to ownership and works closely with our accounting firm.
Key Responsibilities
Enter daily and weekly transactions from POS systems for HM Enterprises (HM) and The Pelican’s Nest Marina (PNM) into QuickBooks.
Record and reconcile bank and credit card transactions for all businesses (HM, PNM, and PNP).
Prepare for payment all Watercraft taxes and Business licenses.
Maintain accurate financial data and ensure all accounts are up-to-date for year-end review.
Prepare organized financial records for submission to our accounting firm by the second week of January.
Track expenses, sales, and revenues across business entities.
Communicate with ownership and accounting staff to resolve discrepancies.
Assist with other administrative tasks, filing, and light office support as needed.
Qualifications
Experience: Minimum 2 years of bookkeeping or administrative experience.
Software: Proficient with QuickBooks Desktop (not cloud-based); experience with POS systems preferred.
Skills: Strong attention to detail, accuracy in data entry, and ability to maintain confidentiality.
Education: Associate degree in Accounting, Business, or related field preferred (or equivalent experience).
Work Style: Self-motivated, organized, dependable, and able to work independently.
Compensation & Schedule
Pay: $17–$20 per hour (based on experience)
Schedule: Part-time, approximately 15–20 hours per week, flexible schedule available
Location: On-site (due to QuickBooks Desktop and POS access)
To Apply
Please submit:
Your resume
A brief cover letter describing your QuickBooks and bookkeeping experience
Candidates selected for an interview will be asked to describe their experience using QuickBooks Desktop (not QuickBooks Online), ), how do they ensure accuracy and consistency in QuickBooks, and how do they organize their work to meet deadlines, like preparing year-end records by early January.
