Job Type: Physical Therapy Medical Biller – 0.8 FTE
Work Location: Remote + Occasional Front Desk Coverage
About Us:
Momenta Physical Therapy (Momenta PT) provides one-on-one, evidence-based care to help people recover from injuries, surgery, and chronic conditions in a calm, supportive, and positive environment. Our friendly team of therapists and admin staff is committed to creating excellent patient experiences while keeping operations organized and efficient.
We’re seeking a dedicated Medical Biller with strong attention to detail, insurance knowledge, and excellent communication skills to manage billing workflows, answer patient billing questions, and support our front desk team with occasional vacation coverage. This role is perfect for someone who thrives on accuracy, process improvement, and collaboration within a warm, people-centered clinic.
Role Summary
This 0.8 FTE position (approximately 32 hours/week) focuses primarily on medical billing, insurance verification, and authorization management, with remote flexibility and occasional front desk coverage for our Patient Care Coordinators (PCCs) during vacations or planned time off.
You’ll own the billing cycle from start to finish— ensuring clean claims, accurate authorizations, and clear patient communication. You’ll collaborate closely with our PCC and clinical teams to maintain consistency, optimize billing success rates, and keep patient care flowing smoothly.
Key Responsibilities
Billing & Authorization Management:
Manage the end-to-end PT billing process, including insurance verification, benefit checks, patient invoicing, and claims submission and corrections.
Track and manage authorizations, ensuring timely renewals and minimizing denials.
Scrub claims for accuracy and completeness to maintain a high first-pass acceptance rate.
Manage accounts receivable, follow up on aging claims, and handle patient billing questions.
Maintain and update insurance policies and patient profiles in our EMR (Jane and Claim.MD).
Collaborate with PCCs and therapists to ensure each visit is properly authorized, coded, and billed.
Schedule & Workflow Oversight:
Review daily and weekly schedules to confirm active authorizations and identify expiring visits.
Communicate proactively with PCCs and therapists regarding visit counts, plan-of-care expirations, and reauthorization needs.
Support daily tracking systems to ensure accurate billing documentation and visit management.
Occasional PCC Support (Vacation Coverage):
Provide front desk coverage for PCC vacations or sick time.
Greet and check in/out patients, answer phones and emails, manage the schedule, and process payments.
Assist patients with insurance or billing questions, ensuring a kind and compassionate experience.
Coordinate with the team to maintain consistency in patient communication and scheduling.
Collaboration & Improvement:
Participate in team meetings to review workflows, troubleshoot billing challenges, and improve processes.
Provide billing insights and training to PCCs or therapists as needed.
Help strengthen consistency in systems, data entry, and tracking for improved efficiency.
Provide owner updated reports for tracking billing and a/r and general health of clinic revenue cycle
Qualifications
2+ years of experience in medical billing, insurance verification, or healthcare revenue cycle management.
Strong understanding of modifier codes, EOBs, and insurance claim workflows (PT-specific experience a plus).
Exceptional attention to detail, organization, and accuracy.
Tech-savvy; comfortable with EMRs (we use Jane.app), clearinghouses (Claim.MD), and payer portals.
Excellent written and verbal communication skills with a patient-centered approach.
Ability to work independently while staying connected to a collaborative team.
Positive attitude, adaptability, and desire to grow with the company.
Details & Perks:
Schedule: 0.8 FTE (32 hours/week, Monday–Friday), remote with limited in-person coverage for PCC vacations.
Compensation: Hourly, DOE (initially $23–26/hr, market competitive).
Clinic Environment: Low-volume PT clinic with one-on-one sessions.
Team Culture: Supportive, communicative, and growth-oriented.
PT Billing Consultant Support: You’ll have access to our experienced PT billing consultant for training, guidance, support as needed, and troubleshooting complex or PT-specific billing situations— especially those beyond standard Jane or Claim.MD support.
Benefits for 0.8 FTE Part-Time Staff:
Dental & vision insurance options
Medical stipend for health insurance
Paid sick leave / PTO accrual
Retirement plan eligibility
Paid training and professional development opportunities
Growth potential into a full-time billing or operations role as the clinic expands
How to Apply:
Please email your:
Resume
Cover Letter
References
Email subject line: “Momenta PT Medical Biller Position”
Thank you for your interest in Momenta PT! We’d love to hear not only about your experience but also about who you are and what excites you in your professional growth. At Momenta PT, we believe in growing together as we build better systems and patient experiences.
