Job Opportunity: Executive Assistant and Project Manager to a Dynamic Executive
Location: Bellingham, WA (or within commuting distance)
Compensation: $22-$26/hour, depending on experience
Education Requirement: Minimum Bachelor’s degree
Start Date: ASAP
Schedule: 10-20 hours/week as 1099 contractor to start, with then opportunity for full-time w/benefits for the right person.
Are you a highly organized, ambitious individual looking for an opportunity to gain executive exposure early in your career? Or are you an experienced professional ready to support a dynamic executive across a variety of high-impact projects? If so, this role could be your perfect fit.
About the Role:
As an Executive Assistant, you will work directly with an executive who is deeply engaged in cutting-edge work spanning AI, biotechnology, media, and public policy. This role offers a unique opportunity to be involved in projects ranging from:
- Engaging with Congress in Washington, D.C., to advance transformative technology initiatives.
- Collaborating with Fortune 500 tech companies on groundbreaking AI and biotech ventures.
- Developing content for media and publishing platforms, including newsletters and books.
You’ll provide critical support for managing day-to-day operations while gaining insight into high-level decision-making and project execution. If you’re eager to learn, grow, and contribute to impactful initiatives, this is the opportunity for you.
Key Responsibilities:
- Calendar and Scheduling Management:
- Coordinate meetings, travel, and deadlines across multiple time zones and stakeholders.
- Prioritize appointments and manage conflicts proactively.
- Communication Management:
- Handle email correspondence, draft responses, and ensure follow-up on critical tasks.
- Maintain professional relationships with key contacts and stakeholders.
- Project Management:
- Assist in tracking progress across various projects, ensuring deadlines are met.
- Take meeting notes, summarize action items, and follow up as needed.
- Travel Support:
- Research, plan, and book travel arrangements for business and personal trips.
- Prepare detailed itineraries for high-level engagements.
- Administrative Support:
- Manage expense tracking, file organization, and other administrative tasks.
- Provide logistical support for events, webinars, and public engagements.
About You:
- Ambitious New Grad or Experienced Professional - This role is ideal for:
- A recent graduate with big career ambitions and a desire to gain executive exposure in tech, media, or policy.
- Someone with prior experience supporting a high-performing executive across diverse and dynamic projects.
- Highly Organized: You excel at managing details, deadlines, and competing priorities with ease.
- Proactive and Resourceful: You anticipate needs, solve problems independently, and always stay one step ahead.
- Excellent Communicator: You have strong written and verbal communication skills, with a professional and approachable tone.
- Tech-Savvy: You’re comfortable using tools like Google Workspace, Notion, and Slack. Familiarity with social media platforms and scheduling software is a plus.
- Location: You are based in Bellingham, WA, or within commuting distance, and can meet in person with the executive at least once a week.
What You’ll Gain:
- Executive Exposure: Work closely with a dynamic executive on projects with national and global impact.
- Diverse Experiences: Get hands-on experience in AI, biotech, media, and public policy initiatives.
- Professional Growth: Build a unique skill set that will set you apart in your career.
- Flexible Work Environment: While some in-person meetings are required, the majority of the work can be done remotely.
Compensation:
- Hourly rate: $22-$26/hour, depending on experience.
- Opportunities for growth and additional responsibilities over time.
Applications will be reviewed on a rolling basis. This is a unique opportunity to join a fast-paced, impactful environment—don’t miss your chance to apply!
