The Finance and Office Manager is a pivotal role within HAVEN Design Workshop, overseeing financial, administrative, and operational functions to ensure seamless business operations and exceptional client experiences. This role supports our growing team by streamlining processes, managing schedules, and fostering collaboration across departments, all while contributing to the realization of our company vision.
We are seeking a mid-level professional with strong expertise in QuickBooks Online, exceptional organizational skills, and a proactive approach to problem-solving.
KEY RESPONSIBILITIES
1. Financial Operations
Manage bookkeeping, accounts receivable, accounts payable, and payroll using QuickBooks Online.
Reconcile financial records, maintain general ledger entries, and prepare financial reports for leadership.
Administer payroll, including 401k contributions, and ensure timely and accurate payroll tax payments.
Provide financial insights to support decision-making, including calculating and administering quarterly bonuses.
2. Administrative and Systems Management
Develop and optimize workflows to improve efficiency and project delivery.
Maintain operational systems and processes to ensure productivity and alignment with business goals.
Coordinate calendars, meetings, and project timelines & billing to ensure smooth day-to-day operations.
3. Client and Contract Management
Act as the primary point of contact for prospective and existing clients, delivering friendly and professional communication.
Draft, review, and manage client contracts, including scope of work, timelines, and fee structures.
Ensure timely follow-ups and manage client satisfaction throughout the project lifecycle.
4. Team Culture, and Coordination
Organize office events, team-building activities, and client appreciation initiatives to foster a positive team environment.
Collaborate with leadership to promote employee engagement and retention.
QUALIFICATIONS
3+ years of office management experience with responsibility for accounts receivable, accounts payable, bookkeeping, and payroll, including payroll taxes.
Proven expertise with QuickBooks Online for bookkeeping, payroll, invoicing, and financial reporting.
Proficiency in Google Workspace - Mail, Drive, Docs, and Sheets.
Strong organizational and time management skills with the ability to multitask effectively.
Self-motivated, reliable, and committed to contributing to long-term business growth.
Detail-oriented with exceptional organizational skills.
Skilled at building and maintaining positive relationships with clients and team members
Open to feedback and committed to continuous learning
Proactive problem solver with strong analytical skills.
Excellent verbal and written communication skills.
Adaptable to the needs of a growing and dynamic company environment.
How to Apply:
If you’re excited to join our team and contribute to our mission. Please submit the following application materials through the Craigslist reply system.
Cover letter detailing your career goals, relevant skills, and compensation expectations.
Resume highlighting your experience and achievements.
Professional references will be reviewed during the later stages of the hiring process.
Thank You for your Interest and Best Regards,
HAVEN Design Workshop - Leadership Team
