Job Summary:
We are seeking a friendly, organized, and detail-oriented individual to join our team as a Receptionist with additional responsibilities in data entry. The ideal candidate will be the first point of contact for visitors and callers while also supporting the team with data entry tasks.
Key Responsibilities:
Receptionist Duties:
Greet visitors, clients, and vendors in a professional and welcoming manner
Answer and direct incoming phone calls promptly and courteously
Manage incoming and outgoing mail, packages, and deliveries
Maintain a clean and organized front desk and lobby area
Run errands when requested
Perform office procedures for opening and closing the building
Perform general clerical duties including filing, scanning, and photocopying
Other duties as assigned
Data Entry Duties:
Enter vendor invoices, purchase orders, and payment information into accounting software
Assist with accounts payable and accounts receivable processes
Assist the accounting team with month-end closing tasks and documentation
Ensure confidentiality and data integrity
Qualifications:
High school diploma or equivalent; associate’s degree or coursework in data entry/ accounting is a plus
1-2 years of experience in a receptionist or administrative role preferred
Familiarity with data entry
Proficiency with office software (MS Office Suite) and accounting software (e.g., QuickBooks, Xero, or similar)
Excellent communication and interpersonal skills
Strong organizational skills and attention to detail
Ability to multitask and prioritize tasks in a fast-paced environment
Dependable, professional, and able to handle sensitive information discreetly
Work Schedule:
Full-time, Monday to Friday
